Administrative Expert (Personal Assistant to the Ambassador) at Embassy of Belgium, Pretoria

Your tasks:

• Coordinating and executing administrative tasks for the Ambassador (agenda management, etc.)
• Oversee budgeting and manage expenses for the Ambassador, including security, vehicles, travel, and official events.
• Liaising with South African government departments.
• Drafting, editing, and proofreading of communication, such as Notes Verbales and other official communication, to DIRCO and other diplomatic entities.
• Co-ordinating travel arrangements.
• Contributing to the practical organization of meetings, official visits, or other events.
• Monitoring social media and contributing to the Embassy's communication on social networks.

Do you have what it takes?

• A work permit if you are a non-South African resident/citizen.
• The ability to start as soon as possible.
• Higher education diploma or equivalent relevant experience.
• Proficiency in social media platforms, with the ability to create engaging content, messages, and videos for channels such as Facebook, Instagram, LinkedIn, and other digital platforms.
• Be well-organized, work in a structured way, and adapt quickly to changing priorities, including providing support with various administrative tasks.
• Remain calm under pressure and manage daily interactions in a patient, professional manner.
• An open mind and interest in working in a multicultural environment.
• An excellent knowledge of English.
• Excellent verbal and written skills.
• Proficiency in MS Word, Excel, and Outlook.
• Demonstrate flexibility and availability to support time-sensitive matters and official events that may occur outside normal office hours.
• The ability to be flexible and to work as part of a team in an autonomous way.
• A keen eye for detail and a strong sense of responsibility.
• A good grasp of the concept of loyalty, integrity, and confidentiality.

Additional Assets

• A good knowledge of Dutch or French, oral and written.
• 6+ months of professional experience in a function related to secretarial work, social media management, or event organization.
• Work experience of 6+ months as an employee in an international organisation and/or consulate/embassy.

What do we offer?

• A full-time contract (37.5 hours per week) with a probationary period. Additionally, you will get a pension scheme and a medical insurance.