Administrative Officer at Clover S.A. Proprietary Limited

Job Advert Summary    

• Clover Kimberley Distribution branch  is looking for an Adminstrative Officer to ensure administrative controls within area of responsibility and perform secretarial task to the Distribution Manager. The incumbent is involved in administering and monitoring expenses, performing administrative tasks, and assisting with general departmental needs.

Requirements    

• National Diploma
• Business English: Fluent
• Computer literacy (Intermediate) 
• Experience required in maintaining a driver reconciliations and General Ledger
• Relevant experience in applying job-related concepts, techniques and processes at the required level

Competencies    

• Proactive and action orientated
• Approaches situations with an open mind and solves problems creatively
• Clear and sound reasoning ability
• Maintains high standards
• Collaborate with others to achieve a common objective
• Interpersonal effectiveness
• Commitment and motivation
• Administrative capabilities 
• Customer orientated
• Communicates effectively and efficiently
• Ability to plan and organize

Duties and Responsibilities    
Perform secretarial tasks as per to the following positions

Distribution Manager 

• Perform administrative tasks
• Responsible for the General Ledger and driver recons

Responsible for administrative controls

• Ensure filing, storage, and security of documents
• Co-ordinate the repair and maintenance of computer and office equipment
• Respond to customer queries
• Deal with administrative queries
• Reconcile stock and place orders e.g., driver clothing etc

Administer and monitor expenses

• Ensure data/transactions are properly recorded and entered the DFSA accounting system
• Assist with the annual audit 
• Maintain financial files and records
• Issue, code and authorize purchase orders 
• Reconcile the accounts payable
• Administer accounts and prepare payments

Assist with general departmental needs

• Support with ad-hoc requests
• Prepare presentations
• Arrange functions, meetings, workshops etc
• Make flight, travel, and accommodations arrangements (domestic and abroad)