Administrative Officer - Faculty of Medicine and Health Sciences Business Management at Stellenbosch University

Duties/Pligte        

Financial administration:

• Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs;
• Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency.

Operational / facilities administration:

• Coordinating and managing building signage and change requests, thereby ensuring that all signage remains current and accurate;
• Overseeing and ensuring the timely logging and follow-up of facilities and maintenance requests with the Facilities Management team;
• Coordinating the postal service for the Faculty, ensuring efficient and timely distribution of mail.

General administrative support:

• Overseeing the daily administrative operations of the Business Management Department. This includes scheduling meetings, organising departmental events, taking minutes, and maintaining accurate records and correspondence;
• Providing a warm and professional welcome to guests, and directing them to the appropriate personnel within the office;
• Maintaining a tidy and presentable reception area, reflecting the Department's professionalism;
• Managing the diary of the Deputy Director of Business Management, ensuring efficient scheduling and time management;
• Handling telephone enquiries, and taking and relaying messages as necessary.

Job Requirements/Pos Vereistes        

• Matric and at least three year's experience in a similar position;
• Proven experience in an administrative role within a fast-paced environment;
• Strong organisational and time management skills with a keen eye for detail;
• Excellent verbal and written communication skills;
• Proficiency in the Microsoft Office suite and experience with administrative software;
• The ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.