Administrator - Auckland at The South African Broadcasting Corporation (SABC)

DUTIES AND RESPONSIBILITIES:

OPERATIONAL PLAN

• Perform secretarial and administrative duties within the Department
• Ensure effective and efficient running of the office of the Head: Strategy 
• Screen and answer calls.
• Manage  diary and assist with departmental administration
• Co-ordinate activities within the Business Unit or department
• Sign in and escort visitors for the Head: Strategy and Department 
• Make travel bookings for Head: Strategy and Support team
• Planning of itinerary for Head: Strategy
• Organize venues for Meetings
• Co-ordinate all the activities associated with the office of the Head: Strategy. 

PROJECT COORDINATION

• Assist with executing non-complex projects.
• Prepare all the documentation for the submission 
• Liaise with internal and external stakeholders

ADMINISTRATION

• Schedule meetings and arrange venues
• Maintain attendance register
• Record proceeding and take minutes in meeting during Departmental meetings and office meetings and distributing them
• Accurate and timely preparation of reports
• Prepare presentations for special projects and as required from time to time
• Maintain an accurate filing system for the offices as recommended by the SABC file Management office
• Perform all other administrative duties for the office and the team
• Organizing and storing paperwork and documents in the shared drive 

STAKEHOLDER MANAGEMENT

• Maintain a professional interface with stakeholders.
• Attend to telephone and email enquiries.

INHERENT/MINIMUM REQUIREMENTS

 QUALIFICATIONS

• National Diploma or Degree in Administration / Business /Commerce  or relevant qualification (NQF6/7)

EXPERIENCE

• 2-3 years’ experience in office Administration.

KNOWLEDGE

• Professional and business writing skills.
• Ability to maintain confidential information.
• Ability to communicate with senior management
• Ability to multitask
• Excellent telephone skills, professional, courteous.
• Advanced computer skills (MS Word, MS Excel, MS PowerPoint and Email and Internet).
• Thorough knowledge of office administration (including the ability to prioritise).
• Excellent communication skills (verbal and written).
• Excellent interpersonal skills. 
• Attention to detail.
• Typing/proof reading of documents absolutely essential.
• Experience and ability to create highly professional presentations and reports.
• Project coordination skills.
• Time management skills