Administrator: Client Solutions at Broll

Job Description
POSITION PURPOSE

• Provide assistance to Director: Client Solutions and Manager: Client Solutions with regard to New Business Proposals, tenders (RFIs and RFPs) and Team Capabilities requests.
• Assist in the collating and compilation of all New Business Proposals and tenders

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Tender Administration and Proposal Responsibilities:

• Search for new Tender opportunities online
• Coordinate the tender reviews and deadlines
• Collaborate with the tender team to assist with the compilation of completed proposals
• Ensure that all tender administrative tasks are completed comprehensively and on time
• Search/collect/download all tender documentation for selected tenders
• Assist with the clarification of bid/tender conditions and assist with the tender/proposal preparation
• Arrange and coordinate strategic meetings between important decision makers
• Assist to ensure that presentation and business proposal documentation are formatted, collated and presented in a professional manner
• Secure and source all documentation before final release & submission
• Assist with the compilation of final bid documents, and cooridinate arrangements to deliver final documentation to the client within the defined tender deadlines and in the correct format

New Business Administration Responsibilities:

• Effectively assist with the management of the business opportunities the new CRM system
• Take responsibility for implementing correct naming convention on the CRM system throughout the business
• Assist to maintain the status of generic/customised proposals and collaborate with relevant key stakeholders to ensure that they are reviewed, revised and re-approved as necessary
• Undertake and execute other administrative tasks pertaining to tenders/proposals, as required
• Format and redesign PowerPoint presentations for different tenders/proposals

PERFORMANCE MEASUREMENTS

• Excellent administrative skills are non negotiable
• Excellent attention to detail
• Excellent communication and coordination skills
• Effective business relations with other stakeholders within the business
• Tender/s are compiled and submitted in accordance with the tender requirements and timelines
• Tender process is followed according to the agreed business process and efficiently executed
• Office responsibilities are performed with integrity, care and executed in acceptable timeframes
• Ensures that all business processes that relates to the duties are adhered to

QUALIFICATIONS
EDUCATION/CERTIFICATION:

• Relevant post matric qualifications
• Previous tender administration experience preferable

REQUIRED KNOWLEDGE:

• Excellent knowledge of, familiarity and experience on Microsoft PowerPoint
• Excellent working knowledge of other Microsoft Office suite of programmes
• Familiarity with working on Adobe

SKILLS/ABILITIES:

• Good communications skills
• Excellent leadership abilities
• Able to organise, coordinate, and direct team activities
• Strong problem solving skills

Closing Date: 30 June 2025