Administrator: Department at University of Western Cape

Role Clarification & Key Performance Areas

• Through its pursuit of excellence in teaching, research and community service, the Faculty of Dentistry is committed to promoting and transforming oral health services in South Africa.
• The Faculty plays an active role in producing graduates of the highest standards for oral health delivery, and has gained international recognition through its community-based and professional approach to education.
• The Department of Maxillofacial & Oral Surgery seeks to appoint an Administrator: Department to assist with all departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.

The successful incumbent will be responsible for the following, amongst others:

• Academic Administration;
• Enquiry Management;
• Marketing & Recruitment;
• Marks Administration;
• Committee Administration;
• Financial Administration including budget administration and procurement;
• Event Organisation;
• Meeting Administration;
• Human Resources Administration;
• Reception Duties;
• General Administration and Reporting including office administration, assisting document management, liaising with service providers, e.g. Technical Services, Audio Visual Services, etc. 

Minimum Requirements

Minimum Requirements:

• Grade 12 and a relevant three-year post-matric qualification with two years relevant experience OR Matric with three to five years relevant experience;
• Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / Power Point, etc.

The following would be advantageous:

• Administrative experience in a Higher Education environment as well as knowledge of a marks administration system (e.g. MAS) and a financial administration tool (e.g. InforLN),
• The ability to work both University and the Western Cape Department of Health and Wellness systems. 

Competencies required:

• Demonstrated communication, organisational and interpersonal skills;  
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;  
• Ability to work without supervision and to pay attention to detail.

Closing Date

• 5/11/2026