Administrator at Excellerate JHI

About the role

• We are seeking an Administrator to provide office and administrative support to managers, delivering the outputs of secretarial, administrative, liaison and public relations duties.

What you will bring

• Secretarial Diploma
• 5 years practical experience assisting a senior managerial position
• Computer literacy in MS Office; SAP / MDA

What you will be doing

• Co-ordinate and plan meetings
• Prioritise appointments, time management planning by managing diary and schedule of Managers
• Screen/make/receive telephone calls and redirect or re-route.
• General typing.
• Maintain a filing system as well as a follow-up system for tasks and projects of the division. Take, type and distribute minutes of meetings.
• Screen mail and E-mail received and respond promptly as appropriate.
• Meet own deadlines and ensure the managers are informed of their deadlines.
• Actively manage a follow-up system in order to assist Managers with divisional goals, projects, tasks and targets regarding day to day business matters as well as strategy implementation tasks.
• Answer or draft replies to correspondence.
• Distribute and type internal memorandums as required.
• Create, collate and distribute management packs as required
• Arrange flights, transport and accommodation as required.
• Consolidate and submit claims for out-of-pocket expenses.
• Follow up on payments re travel and entertainment expenditure.