Administrator (General & Finance) at Clear Leaf

Job Description: Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks

Financial Administration & Report Writing

• Maintain an accurate system of accounting data and records, as well as a comprehensive set of controls and company budgets, designed to mitigate risks.
• Prepare and post receipts, purchase orders, invoices, refunds, and other standard financial documents.
• Prepare, track, and reconcile budgets to provide daily/weekly/monthly analysis of expenditure against budget and investigate excessive expenditure.
• Assist in drafting financial, inventory and stock reports to the specifications and requirements of the company
• Develop and streamline operational efficiencies including setting up and maintaining internal controls to prevent inventory/stock discrepancies, overspending, etc.

 Tyre and Breakdown Management Administration

• Maintain and update breakdown and roadside assistance documentation and reports
• Maintain and capture tyre stock on system,
• Maintain and capture tyre surveys and job cards on system
• Follow up on vehicles booked for surveys
• Maintain and update all registers and plans –

1. Tyre inflation, alignment and caster adjustment register
2. Tyre fitment plan
3. Tyre matching and rotation register

• Update controllers on tyre incidents – ensure damages are recovered from employee
• Daily/weekly/monthly reports on tyre movements and stock.

Time and Attendance

• Assist with maintenance of the time and attendance system and employee records
• Assist with the validation of all overtime, exceptions and short times
• Check the correctness of timesheets
• Dealing with queries regarding timesheets on daily basis
• Ensure the correctness of all data in/ on the system
• Assist with capturing finger prints/photos on the access system
• Assist with the maintenance of the access control
• Report on daily, weekly and monthly overtime, absences, late clocking, etc. to relevant managers as required

Qualifications

• Minimum 2 to 4 years in an administrative role with a focus on general and financial administrations of which at least 2 years should have been in a transport/logistics environment.

Experience with Budgets a must

• Computer literate
• Excel
• ERP Systems
• Gr 12 or equivalent       
• Ideal:  Diploma in Office/Financial Administration or equivalent

Location: Akasia, South Africa