Administrator at IDC

Posting End Date

24 Apr 2026

Qualification and Experience

• National Diploma in related fields
• 2- 5 years of relevant experience.
• Office administration and record-keeping practices
• Good understanding of economic or statistical concepts
• Knowledge and understanding of document management and reporting processes

Roles and Responsibilities

Administrative Support

• Provide comprehensive administrative support to the department, including document management and record keeping.
• Coordinate administrative processes related to economic research, analysis, and reporting.
• Manage correspondence, submissions, and filing systems (physical and electronic).
• Schedule and coordinate meetings, workshops, and consultations.
• Managing the scheduling of Head of Department commitments and their availability in a manner that is efficient, balanced and allows for time to attend to matters outside of meetings and committee commitments.
• Drafting, vetting, approval and circulation of minutes as required, ensuring accuracy and timorous distribution.
• Maintain a confidential, accurate, easily accessible and logical electronic and/or hard copy filing system that facilitates ease of access.
• Co-ordinate travel itineraries and arrangements for the Department, ensuring travel plans are practical and efficient.
• Supporting the Department with stationery orders, onboarding of new staff members and housekeeping issues such as aircon and printer problems.
• Departmental Surveys for ratings sent out to other Divisions as part of performance reviews.

Data and Information Administration

• Assist with capturing, updating, and maintaining economic data and databases.
• Collate economic information from internal and external sources for use by economists.
• Ensure proper storage, retrieval, and tracking of economic reports and datasets.
• Perform basic data verification and formatting tasks as required.
• Ensure all documentation that emanates from the Head of Department Office are professional, accurate, consistent and presentable to be achieved.

Reporting and Document Control

• Prepare/co-ordinate/edit internal newsletters, reports, documents and summaries and ensure conclusion and distribution of such.
• Provide administrative support in the preparation of presentations, briefing notes, and submissions.
• Track progress on reports and ensure timely submission in line with deadlines.
• Maintain version control and compliance with document standards.

Financial and Logistical Support

• Assist with administrative processing of travel arrangements, and logistical requirements.
• Support budget tracking and administrative monitoring related to economic projects and activities.

Stakeholder Coordination

• Serve as an administrative liaison between the economics unit and internal or external stakeholders. Including managing and co-ordinating events/functions/engagements in a manner that such run smoothly and seamlessly.
• Facilitate communication and information flow within the unit.
• Respond to routine enquiries related to economic information and unit activities.

Compliance and Governance Support

• Ensure adherence to departmental policies, procedures, and administrative prescripts.
• Support audit requirements by maintaining accurate and accessible records.
• Uphold confidentiality and data protection standards