Assistant Director: Management Support Services at City of Johannesburg

Assistant Director: Management Support Services

Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Assistant Director: Management Support Services
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/ Grade 12 Certificate;
• Bachelor’s degree in Public Administration or equivalent NQF level 7;
• 6 – 8 years in the administrative field, of which 4 years must be at management level; and
• Must have a valid driver’s license.

Primary Function:
Provide leadership in strengthening, and implementing effective management
support services, functions, and systems for the department in order for it to fulfil
its vision and mission. Oversee a full range of administrative, clerical and
management support functions including, but not limited to financial and office
management functions within the department.

Key Performance Areas:

• Provide effective administration support to the Chief of Staff and the Private Office of the
  Executive Mayor;
• Oversee a program of policy and strategy development, as well as research, aligned to the
  strategic governance objectives of the Executive Mayor and Mayoral Committee;
• Implement procedural requirements associated with personnel development initiatives;
• Manage the implementation of procedure and systems associated with controlling
  document flow and, quality systems / statutory and audit requirements regulating
  recordkeeping;
• Management of Occupational Health and Safety hazard identification and Risk assessment
  for the Unit;
• Coordinate specific procedures associated with the management of facilities;
• Personnel management;
• Coordinate and monitor the financial implications for POEM;
• Effective Risk Management and Compliance;
• Effective and efficient support service to MMCs offices;
• Engagement with external stakeholders.

Leading Competencies:

• Computer Literacy (Microsoft Word, PowerPoint, Excel, Outlook and SAP);
• Sound office administration procedures;
• Good communication Skills (Verbal and written)
• Coordinating skills;
• Planning and organizing skills;
• Good writing skills;
• Time management skills;
• Ability to work without supervision;
• Ability to engage with contractors and suppliers;
• Ability to function and manage a Unit without supervision;
• Ability to provide support for Human Resources and Financial Coordination.

Core Competencies:

• Knowledge of the local and provisional legislative and financial framework (MFMA,
  PFMA) and dynamics;
• Knowledge of City of Johannesburg’s policies and procedures;
• Knowledge of Batho Pele philosophy, principals and intent (Culture of Citizenship).