Latest Jobs at City of Johannesburg

PROFESSIONAL OFFICER: PROTOCOL AND EVENTS COORDINATION

Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Professional Officer: Protocol and Events Coordination
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum requirements:

• A Matric/Grade 12 Certificate
• Bachelor’s Degree in Public Administration/Management or a relevant qualification at an
  NQF level 7;
• 6 – 8 years’ experience of which 4 years’ is in Protocol, Political and Public relations in
  the and Public Sector/Private Sector or any other related environment;
• Proven organization and administrative skills – following set procedures, guidelines,
  methodically and accurately with minimum supervision;
• Must have a valid drives license

Primary Function:
Ensure effective implementations of protocol processes and procedures and
coordinating of all events and ceremonies involving the Office of the Executive Mayor
in order to ensure sound relations between the Office and its internal and external
stakeholder

Key Performance Areas:

• Execute all protocol related processes and procedures;
• Execute specific activities effective Stakeholder Relations and Communication;
• Execute project planning process to inform the business unit business planning process;
• Execute process optimization and efficiency;
• Execute activities associated with management and control of the assets and resources;
• Execute specific activities to ensure governance and risk management;
• Ensure effective monitoring and reporting of the directorate;
• Perform general administrative

Leading Competencies:

• High level of confidentiality and Organisational skills
• Advisory and guidance;
• Computer Literacy (Microsoft Word and Excel);
• Good Management and Interpersonal skills;
• Good Communication and Coordination skills;
• Report Writing, Problem Solving, Time Management, Planning and Organizing skills;
• Project Management and Analytical skills;
• Ability to function under pressure;
• Collaboration/Teamwork & Accountability;
• Research and Information gathering;
• Events management;
• Resource management and networking skills;

Core Competencies:
Knowledge and understanding of the:

• local government environment;City strategy (IDP),
• Prescribed, Legislative, Policy and Regulatory Frameworks. Knowledge of Corporate Governance.

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PARALEGAL: LEGAL ADVISORY SERVICES

Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Paralegal: Legal Advisory Services
Remuneration: R 338, 617.02 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric / Grade 12 Certificate;
• Certificate in Law/Paralegal/Legal Assistance or relevant at an NQF level 5;
• 1 – 2 years relevant experience in a professional capacity.

Primary Function:
Render comprehensive paralegal assistance to the Assistant Director: Legal Services,
including legal research, maintaining, and responding to correspondence with internal
and external stakeholders, providing administrative support and maintaining a
functional filing system.

Key Performance Areas:

Execute specific activities to ensure effective legal advisory services management key
among others:

•  Supporting legal research
•  Managing records, projects and calendars to make sure everything functions
• smoothly
•  Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case and/or report preparation.
•  Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Execute specific activities to ensure effective legal register maintenance;
• Execute any other duties as directed by Assistant Director: Legal Services
• Execute project planning process to inform the business unit on business planning
  process;
• Execute specific activities to ensure effective correspondence management;
• Execute activities associated with management and control of the assets and resources;
• Perform general administrative and reporting.

Leading Competencies:

• Computer literacy and proficiency in MS Office Suite;
• Good communication, coordination skills;
• Excellent writing skills.

Core Competencies:

• Knowledge and understanding of the local government environment;
• Knowledge of the City’s strategy (IDP), , legislative, policy and regulatory frameworks;
• understanding of council strategy and policies in relation to local government and how
  they can be practically applied on a day-to-day basis;
• Knowledge of principles and practices of municipal organization administration.

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Media Liaison Specialist

Department: Private Office of the Executive Mayor (POEM)
Branch: Various MMCs Offices
Designation: Media Liaison Specialist
Remuneration: R649, 297.73 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/Grade 12 Certificate
• National Diploma in Media Studies/ Journalism/ Public Relations Management /
  Communications and Marketing or, relevant field at NQF level 6;
• 3 – 4 years’ relevant experience in the disciplines, journalism/public relations will be an
  added advantage;
• Knowledge and understanding of media discipline and environment.;
• Must have valid driver’s license.

Primary Function:
Provide a media liaison service to the Member of Mayoral Committee (MMC) to
effectively communicate programmes and approaches to engage the broad and diverse
communities of the City of Johannesburg. Create presence and visibility of the MMC’s
portfolio through various digital and social media platforms.

Key Performance Areas:

• Develop a communications/media strategy and plan for the MMC;
• Arrange and conduct press conference, information sessions and interviews with the
  media;
• Develop media statements and speeches for the MMC;
• Compile responses to media enquiries;
• Build relations with the media and promote the portfolio of the MMC and the department;
• Participate in forums and in the collective planning of the communication and media issues
  of the Municipality;
• Liaise with key internal and external stakeholders in the department to ensure coordination
  and alignment of communication priorities and programmes

Leading Competencies:

• Business acumen;
• Project management;
• Work independently;
• People management;
• Event management.

Core Competencies:

• Excellent oral and written communication skills with an innate attention to detail;
  Coordinating skills;
• Excellent interpersonal and team working skills;
• Networking and negotiation;
• Emotional intelligence;
• Conflict management;
• Project management;
• Planning, organising and execution.

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Executive Assistant to the Executive Mayor

Department: Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Executive Assistant to the Executive Mayor
Remuneration: R967, 109.56 per annum (total cost to company, all-inclusive)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/ Grade 12 Certificate,
• Degree in Public Administration, Business Administration, Business Management or
  equivalent at an NQF level 7.
• 6 – 8 years’ relevant secretarial/administrative/management experience in a similar
  environment;
• Proficiency with project scheduling software, Microsoft Word, excel, project and PowerPoint
• Ability to work under pressure;
• Delivery of outputs within required timeframes and quality;
• Ability to communicate effectively on high level; and
• Code 8 Driver’s license.

Primary Function:
To provide administrative and management support at both strategic and operational
levels with the primary purpose of ensuring that the execution of operational, strategic
and project plans and decisions are implemented with agreed or specified timelines.
To ensure that provision of analytical, administrative, logistical, and human resources
support and transversal business solutions to enable the Office of the Executive Mayor
and applicable stakeholders to effectively and efficiently deliver on their mandate. To
act as the Executive Mayor’s First point of contact, relieves the Executive Mayor of
operational details, provides high–level administrative support to the Office of
Executive Mayor that requires knowledge of the City policies, procedures and
operations and an understanding of the Office of the Executive Mayor’s role within the
City. Exercise initiative and independent judgement in managing the Executive Mayor’s
schedule, including, arranging meetings, handling information and the office’s daily
activities. The Executive Assistant to the Executive Mayor has recurring contact with
Members of the Executives, senior administrators, public and private officials. This
position is often privy to confidentiality information.

Key Performance Areas:

• Execute specific and anticipated instructions and applies own developed laid down
  procedures with respect to Executive Mayor coordinating the Mayor’s diary and/or working
  schedules, meetings, presentations and events.
• Performs specific tasks and activates associated with the provision of administration and
  Executive Mayor coordinated secretarial support.
• Maintain the Executive Mayor’s correspondence and information and records keeping
  system and access records of discussions, instructions, and correspondence.
• Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet
  the department’s objectives in line with broader organizational objectives and requirements.
• Manage and monitor assets and resources of the Office of the Executive Mayor.
• Control, consolidate, analyse and submit various reliable reports.
• Practice good governance and management of risk.

Leading Competencies:

• Ability to function under stress;
• Time management;
• High level of confidentiality and Organisational skills.

Core Competencies:

• Teamwork; High level confidentiality;
• Values and Integrity;
• Attention to detail and quality oriented

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Officer: Community Communication and Stakeholder Management

Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Officer: Community Communication and Stakeholder
Management
Remuneration: R557, 722.52 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/ Grade 12 Certificate
• Diploma in Communication Science or equivalent at an NQF level 6;
• A minimum of 1 – 3 years’ experience in Communication, Stakeholder Management and
  Customer Relations field;
• Knowledge and understanding of Local government environment;
• Good understanding of Communication/Stakeholder Management and Public Relations
  function.
• Must have a valid driver’s license;

Primary Function:
Responsible for writing, editing and formatting various documents for communication,
liaison and developing and maintaining harmonious relationship with the community
and stakeholders (Local communities, City of Johannesburg Councillors and
Management, etc.) developing and implementing programs and activities to foster
community engagement and awareness of the Office’s mandate. Furthermore, the
incumbent contributes to the development and implementation of stakeholder outreach
and communications strategies and plans to meet the objectives of the Directorate.

Key Performance Areas:

• Ensuring effective communication within the Office of the Chief of Staff;
• Effective handling VIP related complaints;
• Provide communication and Media support to relevant stakeholders;
• Effectively manage the stakeholder relationship;
• Manage aspects of the operations;
• Safeguarding and maintaining the proper use of all assets and Provide quality documented
  information on the functions and performance of Community, Communications and
  Stakeholder Management which are factual, accurate, complete, timely and contributes to
  and supports the overall requirements of Scheduled and Promotion Services.

Leading Competencies:

• Stakeholder Relations

Core Competencies:

• Communication skills (Written and Verbal);
• Research and Presentation skills;
• Excellent interpersonal skills;
• Computer literacy – Microsoft Office Applications skills.

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Assistant Director: Management Support Services

Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Assistant Director: Management Support Services
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/ Grade 12 Certificate;
• Bachelor’s degree in Public Administration or equivalent NQF level 7;
• 6 – 8 years in the administrative field, of which 4 years must be at management level; and
• Must have a valid driver’s license.

Primary Function:
Provide leadership in strengthening, and implementing effective management
support services, functions, and systems for the department in order for it to fulfil
its vision and mission. Oversee a full range of administrative, clerical and
management support functions including, but not limited to financial and office
management functions within the department.

Key Performance Areas:

• Provide effective administration support to the Chief of Staff and the Private Office of the
  Executive Mayor;
• Oversee a program of policy and strategy development, as well as research, aligned to the
  strategic governance objectives of the Executive Mayor and Mayoral Committee;
• Implement procedural requirements associated with personnel development initiatives;
• Manage the implementation of procedure and systems associated with controlling
  document flow and, quality systems / statutory and audit requirements regulating
  recordkeeping;
• Management of Occupational Health and Safety hazard identification and Risk assessment
  for the Unit;
• Coordinate specific procedures associated with the management of facilities;
• Personnel management;
• Coordinate and monitor the financial implications for POEM;
• Effective Risk Management and Compliance;
• Effective and efficient support service to MMCs offices;
• Engagement with external stakeholders.

Leading Competencies:

• Computer Literacy (Microsoft Word, PowerPoint, Excel, Outlook and SAP);
• Sound office administration procedures;
• Good communication Skills (Verbal and written)
• Coordinating skills;
• Planning and organizing skills;
• Good writing skills;
• Time management skills;
• Ability to work without supervision;
• Ability to engage with contractors and suppliers;
• Ability to function and manage a Unit without supervision;
• Ability to provide support for Human Resources and Financial Coordination.

Core Competencies:

• Knowledge of the local and provisional legislative and financial framework (MFMA,
  PFMA) and dynamics;
• Knowledge of City of Johannesburg’s policies and procedures;
• Knowledge of Batho Pele philosophy, principals and intent (Culture of Citizenship).