Executive Assistant to the Executive Mayor at City of Johannesburg

Executive Assistant to the Executive Mayor

Department: Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Executive Assistant to the Executive Mayor
Remuneration: R967, 109.56 per annum (total cost to company, all-inclusive)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• A Matric/ Grade 12 Certificate,
• Degree in Public Administration, Business Administration, Business Management or
  equivalent at an NQF level 7.
• 6 – 8 years’ relevant secretarial/administrative/management experience in a similar
  environment;
• Proficiency with project scheduling software, Microsoft Word, excel, project and PowerPoint
• Ability to work under pressure;
• Delivery of outputs within required timeframes and quality;
• Ability to communicate effectively on high level; and
• Code 8 Driver’s license.

Primary Function:
To provide administrative and management support at both strategic and operational
levels with the primary purpose of ensuring that the execution of operational, strategic
and project plans and decisions are implemented with agreed or specified timelines.
To ensure that provision of analytical, administrative, logistical, and human resources
support and transversal business solutions to enable the Office of the Executive Mayor
and applicable stakeholders to effectively and efficiently deliver on their mandate. To
act as the Executive Mayor’s First point of contact, relieves the Executive Mayor of
operational details, provides high–level administrative support to the Office of
Executive Mayor that requires knowledge of the City policies, procedures and
operations and an understanding of the Office of the Executive Mayor’s role within the
City. Exercise initiative and independent judgement in managing the Executive Mayor’s
schedule, including, arranging meetings, handling information and the office’s daily
activities. The Executive Assistant to the Executive Mayor has recurring contact with
Members of the Executives, senior administrators, public and private officials. This
position is often privy to confidentiality information.

Key Performance Areas:

• Execute specific and anticipated instructions and applies own developed laid down
  procedures with respect to Executive Mayor coordinating the Mayor’s diary and/or working
  schedules, meetings, presentations and events.
• Performs specific tasks and activates associated with the provision of administration and
  Executive Mayor coordinated secretarial support.
• Maintain the Executive Mayor’s correspondence and information and records keeping
  system and access records of discussions, instructions, and correspondence.
• Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet
  the department’s objectives in line with broader organizational objectives and requirements.
• Manage and monitor assets and resources of the Office of the Executive Mayor.
• Control, consolidate, analyse and submit various reliable reports.
• Practice good governance and management of risk.

Leading Competencies:

• Ability to function under stress;
• Time management;
• High level of confidentiality and Organisational skills.

Core Competencies:

• Teamwork; High level confidentiality;
• Values and Integrity;
• Attention to detail and quality oriented