Assistant Technical Coordinator (Mpumalanga) at Fraser Alexander (Pty) Ltd.

Description
PURPOSE

• The role is providing dedicated EAMS support to ensure all administrative tasks are handled efficiently and effectively within the Department.

Requirements

RESPONSIBILITIES

Management Support

• Arrange meetings
• Assist with identified tasks
• Draft annual calendar and send out meeting requests
• Prepare presentations
• Typing documents
• Meeting and function coordination and administration
• Act as coordinator for departmental meetings and functions
• Obtain input into, draw up and distribute agendas
• Draw up and send out function invitations
• Manages RSVP’s
• Organise refreshments
• Take, type and distribute minutes

General Administration

• Create purchase requisitions and GRV
• Invoicing and following up with suppliers
• Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations
• Ensuring Site budget is adhered to
• Organise and store paperwork, documents and computer-based information
• Assist in good management of Company Assets on a Site level
• Inventory Management
• Escalating Site level accruals to the Assistant Financial Controller
• Escalation of HR and Finance queries to Shared Services
• Assist with ad hoc administrative duties

Planned Maintenance

• Assist with Planning and Scheduling of Maintenance
• Maintain innovation data base
• Capture data on ONKEY system
• Providing ONKEY training to new / existing employees
• Provide Site performance reports
• Maintain Master Data on the ONKEY System
• Capturing all discrepancies identified through condition monitoring reports
• Continuous improvement
• Provide ad hoc reports to management
• Assist site clerks with maintenance activities

QUALIFICATIONS

• Grade 12
• Post Matric Qualification will be advantageous

EXPERIENCE

• At least 2 to 5 years experience
• Experience in SAGE, PRAGMA ONKEY or ERPM system will be advantageous

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Good communication
• People management
• Computer skills (MS Office)
• Analytical
• Excellent networking skills
• Valid Driver’s license & Own Vehicle

CLOSING DATE:

• 05/02/2025