Assurecloud Certification Intern at SafetySA

Some responsibilities may include:

• Plan all applicable audits for new and existing customers as per customers’ and scheme requirements.

Day-to-day administration and scheduling of certification and other audits that may be applicable, including:

• Providing clients with quotes and ensuring required documents are received prior to the audit.
• Update and maintain the proposal register.
• Send out audit notification records to the clients timeously. Follow-up and ensure that clients have accepted the dates and the costs for every year’s audit.
• Ensure timely delivery of reports to clients.
• Ensure that latest information is always available on the Tracking Sheet for management reporting purposes.
• Implement and maintain an accurate and logical electronic filing system.
• Maintain all client audit files on the electronic system and ensure that the KPI’s of each part of the audit process is met.
• Ensuring activities are completed according to the scheme process flow.
• Data capturing.
• Travel and logistical arrangements of auditors.

Performing routine scheduling tasks with strict adherence to deadlines, attention to detail and accuracy, including but not limited to:

• Diary management and scheduling of auditors.
• Maintenance and monitoring of audit dates in the diary/tracking sheet.
• Communicate with the auditor to confirm dates and share all relevant information with the auditor pertaining to the upcoming audit.
• Travel / logistical arrangements of auditors.
• Track reports from auditors and submit for technical review.
• Submitting accepted quotes to finance for invoicing.

General administrative duties, including:

• Receiving and welcoming guests in a friendly and professional manner.
• Coordinate courier collections and deliveries where needed.
• Other administrative duties, as and when required.
• Ensure the best quality of execution of all outputs delivered.
• Deal with any queries received from clients, auditors and the certification team.

Requirements

• Matric (Grade 12)
• No previous working experience required. 
• Post Matric or recently graduated tertiary qualification (advantageous).
• Preference will be given to Employment Equity candidates.