Bookkeeper - Midrand at Service Solutions

Duties:

• Assist with preparation of board presentation that is related to our company’s financial position.
• Assist with drafting of Cash Flow forecasting and monitoring
• Prepare the monthly closing and assist with monthly management accounts
• Develop and maintain system to account for financial transactions by establishing a chart of accounts, defining bookkeeping policies and procedures.
• Maintain cashbook by verifying, allocating, and posting transactions.
• Balance cashbook accounts by reconciling entries for all transactional bank accounts.
• Maintains historical records by filing documents.
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Comply with local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Assist with audit requirements whilst annual audit is ongoing.
• Contribute to team effort.

 Key Responsibilities & Deadlines:

• Invoicing:
• Final Sales / GP report every day

Supplier invoices

• All supplier invoices captured and updated by the 3rd day of the next month.
• All supplier balances to be reconciled to the supplier statement.
• Stock Reconciliation (Actual vs FMS by the 2
• Prepare a listing of all stock journals effected during the month by 2nd of the next month.
• Prepare payments list by midmonth for approval by director by the 10th of each month.

 Management Accounts

• Assist with preparation of management accounts by the 10th .
• Payroll and HR
• Process deductions by Thursday morning for weekly payroll
• Process deductions by the 20th each month for monthly payroll
• Process leave adjustments as and when it takes place
• Final paylisting by the 22nd for monthly payroll
• COIDA return due in March
• Handle staff queries and communicate to management
• Handle staff refreshments
• Handle staff HR files and policy documents
• Feedback/ Daily & Weekly Tasks:
• Daily Sales Figures to Directors in Excel Sheet
• Weekly preparation of cash requirements
• Cash to be banked on weekly basis in conjunction with GM
• Recon on petty cash payments and cash received in conjunction with GM
• Daily posting of customer payments
• Credit Notes enquiries to be attended to and communicated immediately
• Weekly reports on problem / outstanding customer accounts to directors
• Bank reconciliation report by midmorning
• Cash Handling
• Maintain cash receipts
• Maintain petty cash book
• Perform cash count every week
• Reconcile cash on hand and ensure it is banked

 
Debtors

• Daily debtors ageanalysi
• Place notice/block on system to stop supply to such clients
• Debt collection
• Open new debtor accounts
• Perform trade checks and provide feedback for signature

 
Staff Operations

• Manage Staff/casual employment contracts.
• Ensure contracts are up to date.
• Manage leave/sick leave/maternity leave applications.
• Overtime and staff transport management.

 Operational Requirements

• Working Hours are from 07:30 to 16:00 Monday  Friday, leaving by 15:00 on a Friday is solely up to the company’s discretion.