Bookkeeper (Sage Evolution) (CPT) at Datafin Recruitment

ENVIRONMENT:

• MAINTAIN accurate financial records, process transactions, and support the finance function as the next Bookkeeper sought by a dynamic provider of innovative Software & Systems Solutions.
• You will achieve this through effective administration of banking, reconciliations, and reporting activities. The role requires strong attention to detail, sound knowledge of accounting systems, and the ability to meet deadlines in a fast-paced environment.
• You must also possess a Certificate in Bookkeeping or National Diploma in Finance or Accounting with 3–5 years’ experience in a similar Bookkeeping role & be proficient in Sage Evolution.

DUTIES:

Cashbook, Credit Card & Bank Reconciliations (50%) –

• Process all supplier transactions within the bank manager on Sage Evolution.
• Process and reconcile all credit card and petty cash transactions monthly.
• Perform monthly bank reconciliations as part of the month-end close process.
• Investigate and resolve any discrepancies promptly.

COD & Weekly Payment Administration (20%) –

• Manage COD (Cash on Delivery) supplier accounts.
• Prepare and process weekly payment/travel submissions.
• Distribute Proof of Payments to supplier accounts under management.

Fixed Assets Register (FAR) Administration (5%) –

• Maintain and update the Fixed Assets Register monthly.
• Ensure accurate recording of asset additions and disposals.
• Process monthly depreciation journals into SAGE Evolution.

Banking Administration (15%) –

• Load approved supplier reconciliations onto the FNB online banking platform for payment.
• Maintenance of beneficiaries on the FNB online banking platform for payment.
• Perform ad hoc banking tasks as required.
• Administer company credit cards, including monitoring and support.

Insurance Administration (3%) –

• Maintain and update insurance records, including asset listings (e.g. laptops).
• Assist with insurance claims and related documentation.

General Financial Administration (2%) –

• Convert and distribute monthly credit card statements in the required format to cardholders.
• Maintain proper filing and record-keeping of financial documents on SharePoint.
• Provide support on ad hoc finance-related tasks and projects.

Compliance & Policies (5%) –

• Ensure adherence to company policies, procedures, and regulatory requirements.
• Maintain compliance with internal financial controls and governance standards.

REQUIREMENTS:

• Certificate in Bookkeeping or National Diploma in Finance or Accounting.
• Minimum of 3–5 years’ experience in a similar Bookkeeping role.
• Proficiency in Sage Evolution.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with online banking platforms (FNB) is advantageous.

ATTRIBUTES:

• Strong organisational and administrative abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good written and verbal communication skills.
• Strong problem-solving and reconciliation skills.