Business Supporter at Aspen Pharma Group

Description
Overview

Provision of business support on all aspects of the area’s work
Coordination and execution of administrative functions within
the Quality area

Responsibilities

• Administrative support
• Provide input into work activities and priorities for the unit
• Monitor adherence to schedules, organise and schedule
• meetings, monitor quality area activities, and plan and make
• travel arrangements
• Prepare, compile and release documentation to external
• departments
• Coordinate project and office services
• Performs advanced administrative, operational, customer
• support and computational tasks
• Process compliance (CAPAs, change, controls, deviations)
• Administer CAPAs requests
• Coordinate the required tracking of change requests to SOPs
• and processes, and assist in determining compliance with
• control process
• Assist in analysing deviation trends
• Coordinate the required tracking of overdue CAPAs, CCs,
• deviations and internal audit reports and responses

External audits management

• Coordinate audits relating to document and information
• management
• Coordinate and provide support during external and customer
• and statutory external audits
• Management review, reporting and record keeping
• Assist in tracking and reporting on in country quality metrics
• Assist in the gathering and consolidating/ compiling information
• required for reporting
• Consolidate documents
• Maintain and update records and systems as required
• Retrieve documentation and records to facilitate query
• Resolution

Stakeholder relations

• Communicate with internal stakeholders to achieve work
• objectives, maintain relationships and to assist and convey
• information
• Schedule meetings with local suppliers
• Consolidate documents
• Maintain and update records and systems as required
• Retrieve documentation and records to facilitate query resolution
• Stakeholder relations
• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Requirements

Background/experience

• 3 to 6 years of relevant experience
• Grade 12 Certificate
• Specific job skills
• Broad working knowledge of concepts, terminology and
• specialised admin requirements to support Quality area

Competencies

• Information Gathering
• Following Procedures
• Planning and Organising
• Meeting Deadlines