Buyer Assistant: Prepared, Deli & Frozen at Woolworths

Job description

• Administrative Supplier Management.
• Daily communication with the supplier base and weekly reconciliation.  
• Communication with buyers/planners regarding supply, static, pricing and availability and facilitating corrective action required at supplier base.
• Provide ordering support.
• Maintain Static data.
• Provide general administrative support to the Buying & Product Development Teams.
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and Word documents : eg: Weekly sales reports per supplier.
• Weekly supplier shorts (order fill) reports.
• Sending out weekly snapshots to teams
• Communication of Promotional Planner and managing supplier’s completion of Promotional Check Sheet timeously with correct flashes.
• Submissions to trade planning, checking off ticketing and DD accuracy.
• Loading promotions and submitting on FPP.
• Departmental operating expense capturing & management. Disbursing PO’s and tracking packaging payments, write off and rebillings.
• Applying for barcodes and loading new line static on FILA and JDA.
• Booking of meetings rooms, coffees, and supplier parking.
• Compile, update and maintain supplier files.
• Ad-hoc administrative duties
• Taking meeting minutes when necessary
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms
• Adhoc assistance for the Frozen and Deli Entertaining team maybe required from time to time, this will be directed by the buying team.
• Maintenance on JDA with Supplier Split adjustments, trunking rules, lead times etc.

Minimum requirements

•   At least 2 years relevant administration experience
•   Matric (Grade 12)
•   Accounting diploma an advantage
•   System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI , FPP, ORACLE and COM share knowledge advantageous
•   Computer literacy skills – Proficient in Excel, Powerpoint, MS Teams and Word
•   Basic understanding of retail accounting practices
•  Basic understanding of Buying and Planning Knowledge