Cashbook Clerk at Bluespec Holdings

Key Responsibilities
Banking & Cashbook Management

• Capture all bank transactions (receipts, payments, transfers, direct debits, credit card payments, etc.) into the accounting system daily.
• Maintain and update multiple bank accounts across different business units.
• Process and reconcile petty cash transactions, ensuring policy compliance.

Reconciliations

• Prepare and complete daily, weekly, and monthly bank reconciliations for all accounts.
• Investigate and resolve unreconciled items promptly.
• Monitor cash balances to ensure sufficient funds are available.

Payments & Receipts

• Process EFTs, debit orders, and cheque payments as required.
• Allocate customer receipts accurately to the correct accounts.
• Liaise with accounts receivable and accounts payable teams to clear unmatched items.

Controls & Compliance

• Ensure compliance with internal controls, company policies, and audit requirements.
• Safeguard cash handling processes and maintain confidentiality of financial data.
• Assist with internal and external audit queries related to cashbook and banking.

Reporting

• Prepare cash flow forecasts and daily/weekly cash position reports.
• Provide accurate reconciled cashbook reports to management.

Collaboration

• Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth financial operations.
• Support ad-hoc financial projects and system improvements.

Key Performance Indicators (KPIs)

• Accuracy of daily capturing and reconciliations.
• Timeliness of bank reconciliations and reporting.
• Reduction of unreconciled items and open queries.
• Compliance with internal controls and audit standards.
• Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).

Qualifications & Experience

• Matric with Accounting/Mathematics (essential).
• Diploma or certificate in Finance/Accounting (advantageous).
• 2–3 years’ experience in a cashbook role (preferably within a shared services or large corporate environment).
• Experience with ERP/accounting systems (SAP, Oracle, JD Edwards, or similar).
• Proficiency in MS Excel (a must) and other MS Office applications.
• Must be able to work under pressure and with extreme volumes