Central Buying: Administrative Assistant at Ackermans

• We're on the lookout for a Administrative Assistant to provide administrative support to the Central Buying Team, and co-ordinate Central Buying activities by collating CFE buying related information and communicating effectively to relevant stakeholders. To support in execution of implementation of merchandise strategies.

Key Responsibilities:

Critical Path & Merchandise Diary

• Book all critical path meetings in the diary.
• Secure meeting rooms especially during changes due to diary shifts.
• Book meetings and secure venue for all licensing activities.
• Distribute calendars to internal and external stakeholders.

Licensing support

• Licensors Monthly product view with images
• Style guides download, save and distribution.
• Licensing styles queries
• Licensing Product Approvals recon

Collation

• Product collation for review- Map sheets
• Buying Agents Maintenance
• Presentations Aesthetics: Deals Deck; Ops Alignment;
• Order Information
• Product attributes system maintenance
• Match Review minutes

Experience and Skills Required:

Essential:

• Previous experience (preferably 2 years) in an administrative role

Preferred:

• Previous experience (2 years in an administrative role within a retail / buying environment)

SKILLS required:

• Proficiency in the latest Microsoft applications (Outlook, Excel, Word and Powerpoint)
• Sound organising and time management skills

The ability to:

• Communicate effectively at all levels with internal and external stakeholders
• Build and maintain relationships
• Work independently and part of a team
• Prioritise
• Manage own time
• Multi-task
• Be resourceful
• Be proactive
• Be deadline-driven
• Be flexible, function under pressure
• Adapt to change
• Maintain a positive attitude and work performance in a variety of circumstances

Qualifications Required:

Essential:

• A Grade 12 Certificate/Matric

Preferred:

• A Relevant qualification in Administration, Clothing Management or related field

Job Related Knowledge:

• Knowledge of retail processes
• Knowledge of merchandise critical path
• Knowledge of clothing/apparel fabrics and styles
• Knowledge of project coordination