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Sasol is an international integrated energy and chemicals company that leverages the talent and expertise of our more than 30 300 people working in 33 countries. We develop and commercialise technologies, and build and operate world-scale facilities to produce a range of high-value product streams, including liquid fuels, chemicals and low-carbon electricity...
ABOUT THE ROLE / PURPOSE OF THE JOB
To provide administrative/secretarial services to the Manager and enable the administrative efficiency and compliance of the Section / department; whilst providing administrative support functions.
FUNCTIONAL OUTPUTS
PPE ordering, issuing and record keeping
- Yearly personnel issuing
- Ordering when requested (special PPE)
- Ensure all Foremen have record for personnel and all documents signed off
- Inventory tracking of all PPE & Equipment
Production material used during normal operations
Material ordering
- As requested foreman & Area managers
BBS
- Load on system
- Tracking on outstanding BBS and send communication on a Weekly basis for Area Manager with personnel who have not done BBS
- Keep record
- Compiling of weekly report
Foreman weekly inspection file
- Document all the deviations from the weekly inspection
- Ensure all deviations has Notification numbers
- Keep track of unresolved deviations per area or equipment
Foreman files for task executor, standby, recipient, gas tester
- Ensure all is up to date and authorization not expired
- Update when there is new personnel added
- Ensure that all personnel are authorized as per their job profile and level
- Arrange with training where necessary for training and authorization (PTW for task executor and permit issuer)
- Load the authorizations in IMS
Operational document filed during normal operations (log sheet, TRA, checklists)
- File filled documents on a weekly basis and load on IMS
- Ensure documents used are latest revision (no old documents should be at the files at the control room)
- Ensure that all latest revisions of documents are available at the control room (Hard Copies)
Documents on IMS
- All operational documents must be loaded in the IMS (index must be created)
- All IMS documents to be loaded when there are any changes
- Blank lists to be on IMS and changed when there is a new revision
- Get guidelines from the IMS coordinator on documents that must be in the IMS and ensure all is loaded
- Assist foreman/Area Manger in completing or follow-up on the IMS next steps
- Assist foreman and acting foreman/ Area Manager in application for authorization
- Ensure that audit deviations are corrected
Leave Preparation
- Compile and update leave roster
Hired labour
- Completing of application and loading requests for Hired Labour
Overtime application and management
- Leave management
- Assist with the application processes
- Termination of contract assistance
- Overtime applications
Shift roster drafting for Hired Labour and their overtime application
- Applications on a monthly basis
- Shift communication session
- Take minutes during the communication session
- File the communication session in the IMS, include the attendance register
Building inspection and notifications
- Ensure all deviations reported in the building is leaded and repaired
- Follow up on notifications for the building
- Ensure latest copies are available and with the foreman/Area Manager
- Load TRA’s on IMS
- Assist with the updating of TRA
Permit Audits
Training
- Ensure training does not expire
- Ensure to book and assist with training
Safety meeting
- Follow up on FM/AM next steps completion
Notifications
- Assist in tracking work not been completed and send information to management
SAP
- Load all documents on SAP
- Update all documents as per need
Foreman
- Assist with all actions given by foreman
EBP
- Order all Plant related equipment and stock as per Foreman request
Meeting
- Update all needed attendance lists from meetings
Permit Tracking
- Permit tracking of projects on daily basis
- Reports compile with status of quantity
Documentation
- Scan in of blank lists
- Scan in of PDA’s
- Updating of IMS with documentation
Next steps IMS
- Signed documents of next steps filling
- Uploading onto IMS
General office duties
- Agenda and Minutes
- Staff establishment / Org structure
- Personnel Information – monthly
- Acting’s
- Typing
- Arrange Meetings
- Load BCX request and Following Up
- Filling of Documents
- Following up of Documents
- Distribution of Information
- Give our information through to other departments
JOB REQUIREMENTS
- In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria
- Drivers Licence
Qualifications:
- Grade 12
- Relevant certificate/diploma/higher diploma
Experience:
- 2 to 3 years’ experience as an administrator
KEY COMPETENCIES REQUIRED
Self-mastery
- Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting.
Note: Failure to provide Sasol with truthful information and valid documents will render your application null and void.
Deadline: 28th February 2022