Clerk (106465) at Sasol

ABOUT THE ROLE / PURPOSE OF THE JOB
To provide administrative/secretarial services to the Manager and enable the administrative efficiency and compliance of the Section / department; whilst providing administrative support functions.

FUNCTIONAL OUTPUTS

PPE ordering, issuing and record keeping

• Yearly personnel issuing
• Ordering when requested (special PPE)
• Ensure all Foremen have record for personnel and all documents signed off
• Inventory tracking of all PPE & Equipment

Production material used during normal operations

• Ordering

Material ordering

• As requested foreman & Area managers

BBS               

• Load on system
• Tracking on outstanding BBS and send communication on a Weekly basis for Area Manager with personnel who have not done BBS
• Keep record
• Compiling of  weekly report

Foreman weekly inspection file

• Document all the deviations from the weekly inspection
• Ensure all deviations has Notification numbers
• Keep track of unresolved deviations per area or equipment

Foreman files for task executor, standby, recipient, gas tester

• Ensure all is up to date and authorization not expired
• Update when there is new personnel added
• Ensure that all personnel are authorized as per their job profile and level
• Arrange with training where necessary for training and authorization (PTW for  task executor and permit issuer)
• Load the authorizations in IMS

Operational document filed during normal operations (log sheet, TRA, checklists)

• File filled documents on a weekly basis and load on IMS
• Ensure documents used are latest revision (no old documents should be at the files at the control room)
• Ensure that all latest revisions of documents are available at the control room (Hard Copies)

Documents on IMS

• All operational documents must be loaded in the IMS (index must be created)
• All IMS documents to be loaded when there are any changes
• Blank lists to be on IMS and changed when there is a new revision
• Get guidelines from the IMS coordinator on documents that must be in the IMS and ensure all is loaded
• Assist foreman/Area Manger in completing or follow-up on the IMS next steps
• Assist foreman and acting foreman/ Area Manager in application for authorization
• Ensure that audit deviations are corrected

Leave Preparation

• Compile and update leave roster

Hired labour

• Completing of application and loading requests for Hired Labour

Overtime application and management

• Leave management
• Assist with the application processes
• Termination of contract assistance
• Overtime applications

Shift roster drafting for Hired Labour and their overtime application

• Applications on a monthly basis
• Shift communication session
• Take minutes during the communication session
• File the communication session in the IMS, include the attendance register

Building inspection and notifications

• Ensure all deviations reported in the building is leaded and repaired
• Follow up on notifications for the building
• Ensure latest copies are available and with the foreman/Area Manager
• Load TRA’s on IMS
• Assist with the updating of TRA

Permit Audits

• Load on IMS and file

Training

• Ensure training does not expire
• Ensure to book and assist with training

Safety meeting

• Follow up on FM/AM next steps completion

Notifications

• Assist in tracking work not been completed and send information to management

SAP

• Load all documents on SAP
• Update all documents as per need

Foreman

• Assist with all actions given by foreman

EBP

• Order all Plant related equipment and stock as per Foreman request

Meeting

• Update all needed attendance lists from meetings

Permit Tracking

• Permit tracking of projects on daily basis
• Reports compile with status of quantity

Documentation

• Scan in of blank lists
• Scan in of PDA’s
• Updating of IMS with documentation

Next steps IMS

• Signed documents of next steps filling
• Uploading onto IMS

General office duties

• Agenda and Minutes
• Staff establishment / Org structure
• Personnel Information – monthly
• Acting’s
• Typing
• Arrange Meetings
• Load BCX request and Following Up
• Filling of Documents
• Following up of Documents
• Distribution of Information
• Give our information through to other departments

JOB REQUIREMENTS

• In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria
• Drivers Licence

Qualifications:

• Grade 12
• Relevant certificate/diploma/higher diploma

Experience:

• 2 to 3 years’ experience as an administrator

KEY COMPETENCIES REQUIRED

Self-mastery

• Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting.

Note: Failure to provide Sasol with truthful information and valid documents will render your application null and void. 

Deadline: 28th February 2022