Committee Coordinator (AD10) at University of the Witwatersrand

Main purpose:

• To provide committee services to the Governance and Management committees of the University as well as their standing committees. Additional special meetings may be required throughout the year. Service of ad hoc committees and task teams may also be required occasionally.

Brief Description        

Key responsibilities include the following:

• Preparation of notices, agendas, minutes, documentation and reports for Governance and Management committees of the University;
• Administration of elections;
• Maintenance of committee membership lists; and
• Committee related tasks delegated by the ViceChancellor/Deputy ViceChancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proofreading documents

Minimum requirements: 

• Diploma on NQF level 6 or equivalent as a minimum qualification
• Minimum of five years proven experience in drafting and editing meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
• Excellent proficiency in written and oral skills in the English language 

Required competencies (knowledge, skills and behavioral attributes)

Knowledge of the following: 

• Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling agendas and minutes
• Planning, organisational, administrative and time management skills
• Analytical and basic research skills

Demonstrable ability to:

• Précis debate at a high level and compile coherent reports
• Prioritise, pay attention to detail and act on information, maintain confidentiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effectively administer online and hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint

Preferences: 

• Bachelor’s degree or diploma or equivalent
• Experience in a university or higher education environment
• Copy editing skills

Closing Date: 20 July 2026