Company Secretarial Consultant - Sandton at Redefine Properties

Primary Purpose of the Job

The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements.

Key Performance Area’s (KPA’s)

Administrative support for Statutory/Regulatory Compliance.

• Administration and coordination of timeous CIPC filing to CIPC requirements with all statutory compliance requirements with regards to all Redefine Group of Companies.
• Support with the Administration and maintain all share registers for subsidiary companies and relevant associate companies
• Maintain statutory registers (minute books, attendance registers, company statutory records, etc)
• Support with the preparations and file CIPC Compliance checklist
• AFS to be sent to all those entitled to receive a copy
• Support with the Administration of Schedule 13 declarations by new directors
• Administer periodic returns to the JSE

Company Secretarial Administration

• Provide Cosec administrative support with regards to across the group.
• Timeous scheduling of meetings and key Corporate Matters as per the Corporate Calendar - Board, Committee and selected subsidiaries/ internal governance structures.
• Timeous coordination and maintenance of the Corporate Calendar.
• Coordinate and regular monitoring of cosec action tracker
• Document Management: Timeous coordination and maintenance all statutory document. (minute books, resolutions, statutory documents, director ID’s, proof of residence etc)
• Timeous upload of updated statutory documents/letterheads and other on intranet.
• Timeous administration of Non-Executive Directors travel

Meeting Administration Process

• Support with coordination and communication of submission deadlines
• Timeous Compilation of board/committee packs timeous
• Timeous circulation of minutes and resolution for signature within reasonable time after meeting.
• Timeous update of extracts of DoA (Annual/ Ad hoc)

Company Secretarial budget administration

• Support with the compilation of input for the compilation of the annual Cosec Budget.
• Administer all invoices ((services providers and NEDs) and ensure accuracy and timeous submission for approval and payment to finance

Executive Assistant

• Diary management for CoSec (co-ordinating of the diary)
• Timeous co-ordination of CoSec annual calendar
• Timeous co-ordination of Cosec email and distribute instructions accordingly
• Timeous coordination of cosec action tracker
• Stationery and cosec office management
• Timeous and accurate administration of NED travel booking
• Timeous co-ordination of board meetings requirements and related board engagements

Risk & Compliance Management

• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Timeous execution of annual compliance checklist

Governance advisory support

• Manage resolution signature process for all resolutions other than board resolutions
• Support with the drafting of resolution as and when required
• Support Company Secretary on periodic and adhoc projects including but not limited to:
• Timeous input of the King IV register
• Prepare relevant sections of the integrated annual report including, amongst others, (attendance registers, appointment/resignation dates etc)
• Timeous submission of relevant information Directors Manual

Job Specific Requirements:

Job Knowledge:

• CIPC administration and submissions in terms of the Companies Act (competent)
• Office administration (essential)
• Functional knowledge of the companies act and relevant governance practices (essential)

Job Related Skills:

• Oral and written communication skills (essential)
• General administrative and report writing skills (essential)
• Problem solving skills (desirable)
• Computer proficiency skills (essential)
• Time management skills (essential)

Job Experience:

• 3- 5 years experience

Education:

• Undergraduate diploma in business administration or related (required)
• CIS qualification (desirable)