Fresh Vacancies at Redefine Properties

Primary Purpose of the Job 

To assist and engage the Building Managers as well as support property managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed. 

Key Performance Areas (KPA’s) 

• Ensure effective business relations with tenants. 
• Manage the In-house Redefine handymen. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Manage the outsourced service provider’s teams, including any specialized services team. 
• Conduct regular inspections of the buildings. 
• Implement and manage a planned maintenance schedule. 
• Implements all maintenance and general procurement of materials and parts, scheduled installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Manage any ad hoc repairs and maintenance as required. 
• Take responsibility for the maintenance of all critical equipment in buildings. 
• Establish and maintain a safe, clean, attractive and effective environment for all employees. 
• Provide services and support in a high quality, cost effective manner by motivating the maintenance workforce. 
• Provide and maintain the necessary tools, materials and equipment for efficient and safe work. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Demonstrate responsible management of budgetary resources 

Job Specific Requirements 

Job Knowledge: 

• OHSA knowledge and its application   
• General building maintenance   
• Functional knowledge of procurement processes  

Job Related Skills: 

• Computer literacy skills 
• Speak, read and write English 
• Time management skills – ability to prioritise own workload to meet deadlines 
• Functional numeracy skills 
• Problem solving skills  
• People management skills  
• Attention to detail 
• Flexible work approach 

Job Experience: 

• 6 years Building management or technical or similar experience  
• Green building management 

Education: 

• Grade 12 (essential)   
• Relevant technical/trade certification (desirable) 

Competency Requirements: 

Essential 

• Reliable 
• Safety Conscious 
• Organising 
• Technically Capable 
• Manually Capable 
• Communicating 
• Quality Conscious 
• Team Working 
• Problem Solving
• Dynamic 
• Cost Conscious 

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Primary Purpose of the Job 

To assist and engage the Building Managers as well as support property managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed. 

Key Performance Areas (KPA’s) 

• Ensure effective business relations with tenants. 
• Manage the In-house Redefine handymen. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Manage the outsourced service provider’s teams, including any specialized services team. 
• Conduct regular inspections of the buildings. 
• Implement and manage a planned maintenance schedule. 
• Implements all maintenance and general procurement of materials and parts, scheduled installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Manage any ad hoc repairs and maintenance as required. 
• Take responsibility for the maintenance of all critical equipment in buildings. 
• Establish and maintain a safe, clean, attractive and effective environment for all employees. 
• Provide services and support in a high quality, cost effective manner by motivating the maintenance workforce. 
• Provide and maintain the necessary tools, materials and equipment for efficient and safe work. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Demonstrate responsible management of budgetary resources 

Job Specific Requirements 

Job Knowledge: 

• OHSA knowledge and its application   
• General building maintenance   
• Functional knowledge of procurement processes  

Job Related Skills: 

• Computer literacy skills 
• Speak, read and write English 
• Time management skills – ability to prioritise own workload to meet deadlines 
• Functional numeracy skills 
• Problem solving skills  
• People management skills  
• Attention to detail 
• Flexible work approach 

Job Experience: 

• 6 years Building management or technical or similar experience  
• Green building management 

Education: 

• Grade 12 (essential)   
• Relevant technical/trade certification (desirable) 

Competency Requirements: 

Essential 

• Reliable 
• Safety Conscious 
• Organising 
• Technically Capable 
• Manually Capable 
• Communicating 
• Quality Conscious 
• Team Working 
• Problem Solving
• Dynamic 
• Cost Conscious 

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Primary Purpose of the Job

The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements.

Key Performance Area’s (KPA’s)

Administrative support for Statutory/Regulatory Compliance.

• Administration and coordination of timeous CIPC filing to CIPC requirements with all statutory compliance requirements with regards to all Redefine Group of Companies.
• Support with the Administration and maintain all share registers for subsidiary companies and relevant associate companies
• Maintain statutory registers (minute books, attendance registers, company statutory records, etc)
• Support with the preparations and file CIPC Compliance checklist
• AFS to be sent to all those entitled to receive a copy
• Support with the Administration of Schedule 13 declarations by new directors
• Administer periodic returns to the JSE

Company Secretarial Administration

• Provide Cosec administrative support with regards to across the group.
• Timeous scheduling of meetings and key Corporate Matters as per the Corporate Calendar - Board, Committee and selected subsidiaries/ internal governance structures.
• Timeous coordination and maintenance of the Corporate Calendar.
• Coordinate and regular monitoring of cosec action tracker
• Document Management: Timeous coordination and maintenance all statutory document. (minute books, resolutions, statutory documents, director ID’s, proof of residence etc)
• Timeous upload of updated statutory documents/letterheads and other on intranet.
• Timeous administration of Non-Executive Directors travel

Meeting Administration Process

• Support with coordination and communication of submission deadlines
• Timeous Compilation of board/committee packs timeous
• Timeous circulation of minutes and resolution for signature within reasonable time after meeting.
• Timeous update of extracts of DoA (Annual/ Ad hoc)

Company Secretarial budget administration

• Support with the compilation of input for the compilation of the annual Cosec Budget.
• Administer all invoices ((services providers and NEDs) and ensure accuracy and timeous submission for approval and payment to finance

Executive Assistant

• Diary management for CoSec (co-ordinating of the diary)
• Timeous co-ordination of CoSec annual calendar
• Timeous co-ordination of Cosec email and distribute instructions accordingly
• Timeous coordination of cosec action tracker
• Stationery and cosec office management
• Timeous and accurate administration of NED travel booking
• Timeous co-ordination of board meetings requirements and related board engagements

Risk & Compliance Management

• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Timeous execution of annual compliance checklist

Governance advisory support

• Manage resolution signature process for all resolutions other than board resolutions
• Support with the drafting of resolution as and when required
• Support Company Secretary on periodic and adhoc projects including but not limited to:
• Timeous input of the King IV register
• Prepare relevant sections of the integrated annual report including, amongst others, (attendance registers, appointment/resignation dates etc)
• Timeous submission of relevant information Directors Manual

Job Specific Requirements:

Job Knowledge:

• CIPC administration and submissions in terms of the Companies Act (competent)
• Office administration (essential)
• Functional knowledge of the companies act and relevant governance practices (essential)

Job Related Skills:

• Oral and written communication skills (essential)
• General administrative and report writing skills (essential)
• Problem solving skills (desirable)
• Computer proficiency skills (essential)
• Time management skills (essential)

Job Experience:

• 3- 5 years experience

Education:

• Undergraduate diploma in business administration or related (required)
• CIS qualification (desirable)

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Primary Purpose of the Job  

To provide administrative and clerical support to the center management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties. To perform to the best of your abilities all duties and responsibilities reasonably assigned to you. You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.  

Key Performance Areas (KPA’s)  

Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by:

• Assisting company personnel and service providers as needed.
• Keeping management informed of area activities, any significant problems, and cleaning concern.  
• Responsible for maintaining courteous, professional relations with clients and the public.
• Responsible for related duties as required or assigned o Request quotes for jobs assigned by Property/Facilities manager.
• Issue orders by means of IT systems when required.  
• Call out contractors as and when required. 
• Collecting outstanding invoices from suppliers. 
• Monitoring progress on all open/uncompleted jobs.
• Keeping OHS files updated for Property/Facilities manager.
• Answering of the switchboard.
• Diverting calls to the correct person .
• Taking messages and ensuring that the message is delivered timeously to the correct person. 
• Attending to clients and ensuring that the person being visited is informed. 
• Schedule board room bookings.
• Arranging deliveries and collections of documents.
• Arranging couriers services.
• Filing.
• Sorting post. 
• E-mails and faxes are routed to the correct department. 
• Distributing of memos and correspondence. 
• Assisting with typing when necessary. 
• Assist Property manager with collecting turnovers, credit control and any other tenant related issues. 
• Keeping office neat and ordering of stationary supplies. 

Skills and competencies  

• High level of integrity and professionalism 
• Attention to detail 
• Proficiency in MS Office Suite 
• Be able to work under pressure and quick turnaround time 
• Oral and written communication skills 
• General administrative and report writing skills 
• Conflict and dispute resolution skills 
• Problem solving skills 
• Computer proficiency skills 
• Time management skills 

Experience and Qualifications  

• Grade 12 (essential) 
• Administrative or technical diploma/certificate will be an advantage 
• 2 years general administrative experience 
• 1 year systems experience 
• Technical property related experience will be an advantage 
• Customer and supplier liaison experience will be an advantage 

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Purpose: 

To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed. 

Main duties and responsibilities: 

• Manpower allocation, assessment and performance management. 
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance. 
• Conducts in-service training and implements safety regulations and programs. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Is responsible for the management of and reporting on the project’s budget. 
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager. 
• The post holder will ensure compliance with all health and safety requirements. 

Skills Required 

• Ability to Speak, Read and Write English. 
• Ability to work as part of a team. 
• A flexible approach to work. 
• Attention to detail. 
• Motivating staff. 
• Ability to prioritise own workload to meet deadlines. 
• Computer literacy in office documents and spreadsheet’s required 
• Experience and thorough understanding of CMMS will be an advantage. 
• Experience and thorough understanding of green building management will be an advantage. 

Knowledge  

• An understanding of Customer Care. 
• An understanding of Health and Safety issues. 
• Ability to analyze facts and exercise sound judgment in arriving at conclusions. 
• Ability to develop long-term plans and programs and to evaluate work accomplishments. 
• Ability to read and interpret documents 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality. 
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; 
• Makes timely decisions. 
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks. 
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Relevant Experience 

• Minimum of 5 years’ experience in FM on Senior Management level. 
• Thorough understanding of maintenance planning and scheduling 
• Experience in stock control management