Compliance and Legal Department Assistant at Oneplan Underwriting Managers (Pty) Ltd

Key Responsibilities:

Compliance & Legal Admin Support

• Assist with formatting, filing, and version control of compliance and legal policies, registers, SOPs, and reports.
• Maintain a tidy, accessible filing system (digital and physical) for regulatory records (e.g., licenses, FSP documents, mandates).
• Support with preparation of compliance reports (FSCA, FIC, TCF, complaints registers, etc.).
• Help track deadlines for submissions and audit action items.
• Assist with due diligence packs and onboarding checklists.

General Office Administration

• Order office supplies, milk, coffee, stationery, and other consumables.
• Maintain stock levels and do occasional store runs.
• Manage meeting room bookings and prepare for meetings (printing, refreshments, setting up).
• Monitor shared inboxes and redirect emails accordingly.
• Receive deliveries, liaise with vendors, log IT or maintenance issues.
• Coordinate team functions, or ad hoc office events.

Project & Task Coordination

• Track compliance/legal projects and implementation plans (e.g., COFI readiness, POPIA rollout).
• Maintain action trackers and send follow-ups to team members.
• Help document key project outputs, maintain templates, and track review cycles.
• Coordinate diaries and meetings for the compliance and legal teams.

Company Secretarial Support

• Assist with basic company secretarial duties under supervision (e.g., board pack preparation, director info sheets, CIPC filing tracking).
• Maintain director/trustee registers, conflict of interest declarations, and annual returns reminders.
• Help with AGM prep (venue booking, reminders, catering, basic minutes formatting).
• Liaise with company secretary or legal officer where formal filing or drafting is required.

Requirements

Qualifications & Experience:

• Minimum: Matric / Grade 12
• Preferred: Office Admin, Paralegal, Compliance, or Business Diploma
• At least 2 years’ experience in an administrative, office, or project assistant role
• Experience in a financial services or compliance/legal setting is advantageous