Compliance Officer - Spark Schools at SPARK Schools

Responsibilities:

• Ensure that all health & safety policies, procedures, rules and regulations are implemented and adhered to by relevant stakeholders across all the school sites and support office to ensure ongoing compliance.
• Periodically review, update and communicate health & safety strategy, policies, regulations and SOPs to ensure relevance, on-going compliance and continuous improvement.
• Stay up-to-date with new or revised legislation pertaining to health, safety and welfare.
• Ensure a safe workplace environment without risk to health by providing expert advice on health and safety matters.
• Oversee that all Health & Safety files are up to date and in compliance with legislation.
• Undertake comprehensive quarterly health and safety internal audits. Document, file and share internal audit reports with the School Leadership and Head: Security, Health & Safety, Facilities
• Assess each site’s audit rating and assist to action any non-compliance items / recommendations until completion and improvement. This may include delegating responsibility to relevant stakeholders regarding health and safety matters.
• Create useful content for Safety Toolbox Talks, and ensure that they are conducted across all sites on a quarterly basis.
• Coordinate with site leadership to ensure emergency preparedness and that fire drills are conducted.
• Manage the required health and safety training with the appointed external provider.
• Manage and attend to logged tickets within agreed SLA timeframe.
• Ensure that all compliance certificates (incl. each site’s Health Certificate) are in place and valid. This includes keeping the relevant trackers up-to-date and documenting reasons for non-compliance or validity.
• Manage license and registration renewals – ensure that the relevant tracker is up-to-date and renewals have been proactively planned.
• Understand, commit to and deliver on the assigned applicable area of responsibility and duties as appointed by the 16(2) in terms of the OHS Act Section
• Monitor campus emergencies, including equipment breakdowns, malfunctions and alarm calls in conjunction with security companies.
• Respond to emergency situations or other urgent issues involving facilities and/or equipment. This may include attending to emergencies outside of working hours (e.g. break-ins).
• Conduct inspections together with the relevant department (Department of Labour & Employment; Department of Health) inspector and implement recommended changes.
• Ensure that all employees are aware of their respective responsibilities regarding security, health and safety in order to maintain optimised awareness and mitigation.
• Document, investigate and report on all incidents, accidents, complaints, criminal activities, cases of ill-health and/or injuries on the sites/properties.
• Post investigation, make recommendations for improvement and oversee the implementation of such improvements to ensure security, health and safety is maintained.
• Report any injuries and/or accidents to the Department of Labour (DoEL) within seven (7) days and manage injury on duty claims with the Compensation Fund.
• Report any incidents of criminal nature to the appropriate authorities in a timely manner.
• Develop, implement and communicate a crisis management plan for all sites/offices across the organisation. This includes ensuring that all employees understand the process clearly.
• Work closely with the School Leadership Teams/Site Section 8.2 Appointees to ensure that the required health and safety checklists are complete, procedures are followed and protocols are administered to the required standard.
• Obtain a Letter of Good Standing with PSIRA and COIDA on an annual basis.
• Establish, implement and/or communicate a structured programme of health and safety training throughout the organisation.
• Ensure effective management of supplier (service provider) relationships in line with business objectives and signed supplier agreements.
• Visit each site on a monthly basis.

Requirements

Qualifications and Criteria:

The ideal candidate will possess the following qualifications and criteria:

• Degree in a related field.
• Occupational Health & Safety training.
• 3 - 5 Years of experience in a related field.
• Detailed knowledge of regulatory compliance.
• Detailed knowledge of the Occupational Health & Safety Act.
• Experience working in a schooling environment advantageous