Compliance Supervisor - Johannesburg at Hogan Lovells

KEY PERFORMANCE AREAS AND ACCOUNTABILITIES

Client Research:

• Review New Business Intake forms submitted by the International LLP.
• Conduct Risk review as part of the Mailbox Risk Scoring panel of the Compliance team.
• Ensure CDD has been gathered to the appropriate standard for all new client registrations, including those clients for whom enhanced due diligence is required.
• Conduct a degree of personal research from public sources including:
• Familiarization with a wide array of potential sources such as company registries, stock exchange websites, financial and legal regulators' websites, company search providers and external databases.
• Liaise with legal staff, support staff and research teams to obtain any outstanding CDD information.
• Liaise with Hogan Lovells support departments, notably the Finance, Research, Conflicts and also Personal Assistants.
• Where appropriate and where asked to, liaise directly with the firm's clients regarding CDD requirements.
• Document the evidence obtained during the CDD process in a clear and concise manner.
• Conduct risk rating reviews on clients taking into account the information gathered during the CDD process including research relating to ongoing investigations (adverse press) against certain clients and determining whether a risk level of a client may be lowered or should be raised.
• Utilize external subscription databases to screen clients, their directors and shareholders in order to identify PEPs, influential persons, presence on Sanctions lists, criminal activity and adverse press. Escalate these issues where appropriate.
• Investigate co-client related party checks to ensure that new matters for existing clients are registered correctly and gather CDD for those related parties when necessary.
• Obtain verify and record clients EC VAT numbers when necessary.
• Review adverse press generated on the firm’s existing clients. Discount false positive hits or escalate serious hits to the firm’s General Counsel’s Office and the relevant fee earner.

Reports and Database Administration:

• Ensure that CDD is updated to the appropriate standard, including an enhanced level of due diligence where required.
• Conduct Risk Reviews
• Update and maintain 3E, including client names and addresses.
• Assist in maintaining the firm's PEP databases.
• Assist with disciplinary proceedings on reporting team members.
• Conduct probation/performance reviews on reporting team members

Advisory and Projects:

• Provide advice and guidance to partners, fee-earners and support staff in relation to the requirements of Compliance legislation and the interpretation and application of the firm's AML/CDD policy.
• Must have leadership skills and be an exemplary team member.
• Provide advice and guidance to team members other stakeholders.
• Own and lead administrative projects and responsible for the outcome.
• Own and lead complex team projects and responsible for the outcome.
• Prepare and deliver presentations to the wider Compliance Team or other stakeholders on a variety of topics.
• Supervise and coordinate team consisting of Compliance Analysts, Junior Compliance Analysts and Compliance Coordinators  to carry out and facilitate the task of conducting CDD on new and existing clients and all associated tasks.
• Assist the Manager in ensuring that the Johannesburg team functions effectively and providing support to other team members in their day-to-day tasks.
•  Review, monitor and approve overtime of Compliance Assistants, Junior Compliance Analysts, Compliance Analysts and Compliance Coordinators.
• Deal with any timekeeping queries of team members, such as team members requiring to work outside standard working hours or agile days.
• Assist with the workload management and coordinate incoming work for the wider team. This includes routing relevant queries sent to CDD Mailbox to the responsible compliance analysts and allocating work to more junior staff when required.
• Monitor output and drive performance of the team. This includes providing sufficient support and additional training where required and also addressing any performance issues with team members.
• Handle probation reviews and annual performance reviews together with the Compliance Manager.
• Assist with ad hoc tasks, such as updating training material; maintaining work rotas and implementing other procedural improvements.
• Prepare and deliver presentations to the wider Compliance Team and other stakeholders on a variety of topics, including detailed investigations into unusual company structure types, refresher presentations on team precedents and procedures and new available sources, company audits
• Assist the Compliance Manager by contributing to and participating in discussions regarding potential procedural compliance developments.

REQUIREMENTS PROFILE

Education:

• Grade 12 or equivalent (NQF 4) - Essential
• BCom, LLB or equivalent tertiary qualification (at least in the final year of studies) with a strong academic record (NQF 7/8) – Essential

Experience:

• Minimum 5 years’ previous work experience, including part time work at Operational level – Required
• Minimum 5 years’ Compliance/AML experience at an Operational level with elements of leadership or delegation – Required 

System Skills:

• Microsoft Office - Intermediate (Required)