Contract Representative - Sunnyside at Telkom

Core Description

• To monitor the progress of cable build and maintenance contracts in the Telkom network.

Key Deliverables / Primary Functions
OUTPUT 1

• Coordinated Material

SUB-OUTPUTS

• Conduct preliminary survey of site
• Prepare RFM in accordance with material list
• Source material (catalogue and non-catalogue)
• Oversee deliveries and quantities
• Obtain weigh slip for scrap material
• Monitor use and storage of material
• Ensure surplus recovered material is returned to point of supply (I/E6 and journal)

RANGE

• Catalogue, non-catalogue
• Types: ALC, civil, mason, jointing, hauling, transmission microwave, radio, customer services material

OUTPUT 2

• Completed Project/ Contract

SUB-OUTPUTS

• Obtain acceptance/compliance certificate
• Monitor reinstatements
• Final quality control
• Submit completions
• Initiate final meeting
• Arrange final payment
• Balance the job (Finalize)
• Do the final progress report and final evaluation
• Ensure that all wayleaves are returned
• Measure up quantities for payment

RANGE

• Types
• Local, Rates, Head Office
• Types:ALC,civil,mason,jointing,hauling,trans,Mic,Radio,Cust Ser Mat

OUTPUT 3

• Processed Order

SUB-OUTPUTS

• Receive order/instruction
• Interpret order/ instruction
• Verify technicality with requester
• Prioritise instructions
• Identify/Group activities

RANGE

• Site Book IE 195
• TBI's
• Rehabilitation program
• Orders
• Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material

OUTPUT 4

• Performed Initial Site Visit

SUB-OUTPUTS

• Determine executability of task with site visit
• Perform quantity survey
• Prepare bill of estimated quantities
• Compile cost estimate
• Initiate all meetings
• Inform/notify customers that you will be working in the area
• Supply work permits for permanent staff
• Take notes of any deviations/variance orders and escalate to higher levels if necessary Update record (keeping files) Issue wayleaves to contractors

RANGE

• Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material
• Site Book
• IE 195
• TBI's
• Rehabilitation program

OUTPUT 5

• Evaluated/ Monitored Project Progress

SUB-OUTPUTS

• Initiate production meeting
• Notify residents of work activities
• Monitor project on daily basis
• Document in site book
• Escalate irregularities/variations/discrepancies
• Measure work done as per schedule
• Monitor overall performance
• Compile snag list
• Perform inspections on sub sections of project
• Investigate customer complaints
• Assist Contractors with decision -making and problem -solving
• Monitor reinstatements

RANGE

• Local, rates, Head Office
• Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material

OUTPUT 6

• Verified Access Network Records

SUB-OUTPUTS

• Receive and analyse report
• Collect information
• Perform investigation
• Record findings
• Submit report to role players

RANGE

• All ANO records from DP to Exchange

OUTPUT 7

• Completed Documentation

SUB-OUTPUTS

• Obtain documentation
• Update records
• Forward documents to role players
• Complete and/or submit documentation
• File documentation

RANGE

• IE 195
• Request for material
• Service provider performance evaluation
• IE 6
• IE 101
• Minutes of meetings
• Site instructions
• Site Book
• Quality forms
• Inspection forms / Tools / Vehicles
• Time sheets
• Proof of delivery
• Damage reports (IE 151)
• Wayleaves
• Topographical plans
• Schematical plans
• Legislation
• Contract Law
• Specification 325 Version Q
• Standard commercial terms and conditions
• Bill of estimated quantities
• Methods and procedures

OUTPUT 8

• Maintained Resources

SUB-OUTPUTS

• Inspect resources
• Replace and/or Service Resources

RANGE

• Equipment
• Vehicles
• Tools
• Material
• Test equipment

OUTPUT 9

• Established and Maintained Relationships

SUB-OUTPUTS

• Receive and analyse request from role players
• Determine key role player
• Obtain information
• Establish professional relationship
• Maintain professional relationship
• Liaise with role players

RANGE

• Contractors/ Site agent
• Internal customers
• External customers
• Local / National authorities
• Property owners
• Local community

Core Functional Knowledge/ Skills 
FUNCTIONAL KNOWLEDGE

• Telkom Procedures; Legal Procedures; Telkom Policies; Project
• Management; Financial

FUNCTIONAL SKILLS

• Interpersonal; Communicating; Negotiation Techniques;
• Problem Solving
• Competencies (Behaviour)

ATTITUDES/ LEADERSHIP COMPETENCIES

• Diplomatic; Approachable; Responsible

Qualifications  

• Registration
• Grade 10(int) (NQF level 3)/ Grade 12(ext) & relevant modular training (NQF level 4)

Experience

• 3 Years relevant experience 

Certification/ Professional

• None

Special Requirements

• Valid driver's license.
• Able to work at heights/ in confined spaces/ all weather conditions.
• Able to work outside of normal working hours/ 24 hour call.
• Ability to travel/ stay out overnight.

Closing Date    
2023/06/07