Coordinator Enterprise & Supplier Development at The Shoprite Group of Companies

Purpose of the Job    

• The purpose of the Enterprise & Supplier Development Coordinator role is to facilitate the delivery of the Small Suppliers development agenda and commercial objectives through the efficient and effective execution of all operational and administrative functions related to the Small Supplier onboarding process inclusive of the end -to-end process of responding to potential Small Suppliers who register their interest via the Shoprite holdings website, ensuring that suppliers provide the necessary detail for their application to be considered for the next round within the Shoprite Supplier Enterprise Programme. The role works collaboratively with the Small Enterprise Development team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.?Provide support on specific projects, workstreams, objectives: 
• Coordinating activities: identifying correct stakeholders, scheduling meetings, booking venues etc. 
• Administrative tasks: preparing agenda, info packs, minutes etc. 
• Preparing communications or briefs, pulling together info to consolidate for input to presentations, reports etc., following up on outstanding inputs / info. 
• Conducting research, background info etc.

Job Category    

• Finance

Job Objectives    

• Daily engagement with potential suppliers relating to the portal enquiries and derive at the necessary paperwork for potential suppliers including but not limited to: Business proposal, product and pricing information and Vendor application paperwork.  
• Maintain/update successful and unsuccessful application status.  
• Quality checks all information inputted and captured.  
• Facilitate and support potential as well as existing Vendors with responses to raised queries 
• Maintain up-to-date and accurate capturing of Supplier information including new article forms, and update documents per supplier.  
• Keep record of the number of Small Suppliers processed from within the Small Suppliers Team  
• Manage the complete documentation to support the listing process  
• Manage the 3-, 6- and 12-month supplier review schedule in line with Trade Agreements and Supplier Performance Reviews  
• Provide functional support for buyer related activities  
• Ensure correct cost is loaded where applicable to support promotional efforts for Suppliers.  
• Quality check cost and sales price loading after Small Suppliers Buyer has determined clusters (group per brand and store size / layout module), immediately correcting any errors identified.  
• Capture and load retail prices ensuring a high degree of accuracy and meticulousness.  
• Timeously resolve supplier queries received via Shoprite portal  
• Maintain accurate, timeous loading of newly listed products on SAP Buying as approved by the Small Supplier Buyer.  
• Inform the DC (Distribution Centre) Planner of new products and provide them with ties and highs as provided by supplier listing form / master data.  
• Set flags on system to range/list products at store level.   
• Timeously capture deranging and mark downs.  
• De/link articles after items have been discontinued from supplier/no longer viable.  
• Generate comprehensive reports for appropriate actioning and reviews by the Supplier Development team.  

Qualifications    

• Grade 12 certificate – (essential)
• Degree or Diploma in Business, Retail, Finance, or a related field – (desired).

Experience    

• +2 years’ experience in a similar capacity or role, providing general executive / team support, executing administrative functions and support related to Supplier, buying or enterprise development processes or similar – (essential).

Knowledge and Skills    

• Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets   using formulas – (essential).
• Exposure to SAP Buying / Retail – (desired).

Closing Date    
2023/03/03