Debtors Clerk at Rohloff Group

Purpose of the role

Responsible for assisting the finance department in managing accounts receivable, invoicing, and collections processes. Your primary goal will be to ensure the timely and accurate recording of financial transactions and the efficient collection of outstanding debts. This is an excellent opportunity for someone looking to gain practical experience in finance and develop a strong foundation in debtors management.

Key performance areas

• Assist in the preparation and issuance of invoices to customers, ensuring accuracy and completeness of information.
• Monitor and follow up on outstanding customer balances, identifying overdue accounts and escalating accordingly.
• Perform regular reconciliations of customer accounts and resolve any discrepancies or issues promptly.
• Maintain accurate and up-to-date records of customer payments, adjustments, and write-offs in the financial system.
• Collaborate with internal teams, such as sales and customer service, to resolve billing inquiries and disputes in a timely and professional manner.
• Support month-end and year-end closing activities
• Assist in the implementation and improvement of debtors management processes and systems.
• Stay informed about relevant industry regulations and best practices in debtors management.

Knowledge and Skills:

• Proficiency in using financial software and accounting systems (e.g., QuickBooks, SAP, Excel, Evolution) to perform routine tasks.
• Strong numerical and analytical skills with excellent attention to detail.
• Effective communication skills, both verbal and written, to interact professionally with customers and internal stakeholders.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving abilities.
• Demonstrated integrity and discretion in handling confidential financial information.
• Knowledge of basic accounting principles and understanding of accounts receivable processes.
• Willingness to learn and adapt to new technologies and systems.

Qualification

• Grade 12 or equivalent
• Additional education or training in accounting or finance is advantageous.

Experience

• Proven experience in a similar role or internship in a finance or accounting department is preferred.