Debtors Controller at Tshipi E Ntle Manganese Mining

PURPOSE OF THE JOB

• Accountable for entering, maintaining and reconciling monthly debtor's financials. Compiles and maintains debtor's account records by checking, reviewing and seeking approval for all invoicing support documents as needed. Prepare billing notices and address all supplier/vendor inquiries. Analyses supplier/vendor payments and payment terms. Coordinate all accounts receivable reports and maintains all accounts receivable files. Prepares analysis of accounts, as required and assists in monthly closings. Prepare and present documents to the bank in line with various letters of credit pack requirements.

KEY PERFORMANCE AREAS
Bank reconcile:

• Reconcile all admin paperwork with banks, validate invoices, bill of ladings, loading and offloading schedules, clearance certificates and payments with bank and others.
• Review and reconcile all letters of credit with banks, and follow up with customers on any related matters in support of letter of
• Credit packs.
• Liaise with bank, clearance companies, internal logistics and customers in regards to insurance documents, bills of lading and invoices.

Month-end:

• Performs accurate debtor’s reconciliations and relevant adjustments if required.
• Monitor, track and report on stakeholders in terms of debtor status and company standards and procedures.
• Monitor, track, balance and reconcile marketing fee accruals and all accounting journals/entries, sales summary, and debtor's schedules.

 Day-to-day:

• Track and coordinate payment terms and deadlines are met and keeps management abreast of any deviations.
• Manage and align credit limits with invoices and proactively manage the process to ensure timeous payment of invoices.
• Investigate and resolve any invoice or documentation queries or disputes, and ultimately expedites final payment.
• Maintain and update debtors records and manage and maintain an accurate and accessible document management system.

MINIMUM QUALIFICATIONS REQUIRED

• Diploma in Bookkeeping or Financial Management (NQF Level 6)

PREFERRED QUALIFICATION/S

• Bachelor’s degree in Commerce (NQF Level 7)

MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED

• Up to 3 years’ experience .
• Mining experience (advantageous).

ATTRIBUTES

•  Attention to detail
•  Meticulous in work execution
•  Zero tolerance for errors
•  Drive and enthusiasm
•  Assertive in obtaining the correct information
•  Team work

COMPETENCIES

•  Accuracy and attention to detail
•  Initiative
•  Accountability
•  The ability to work well within a team
•  Continuous improvement abilities
•  Ability to work under pressure
•  Reliable