Departmental Administrator: EDP Programmes at Tshwane University of Technology

• The Tshwane School for Business and Society (TSB) invites applications for a versatile Departmental Administrator for the Tshwane School for Business and Society for TSB’s Executive Development Programmes. The position is at TSB, Ditsela Place, 1204 Park Street, Hatfield.

Critical Performance Areas
Learning Management System Administrative Support:

• Upload and maintain learning content, schedules, and participant access.
• Provide LMS technical support to participants and facilitators.
• Monitor usage analytics and assist with quality assurance and reporting.

Programme Coordination and Administration:

• Manage registration, enrolment, scheduling, and participant communications.
• Organise programme logistics including venues, catering, transport, and printing.
• Oversee onboarding of facilitators and maintain facilitator databases.
• Liaise with clients, students, and faculty regarding programme arrangements

Logistical and Event Coordination:

• Coordinate with faculty, participants, and other stakeholders to ensure smooth programme operations.
• Organise and oversee events such as networking sessions, seminars, and certification ceremonies.

Communication and Liaison:

• Act as a liaison between departments to align all aspects of programme delivery
• Support social media and marketing communications related to EDPs
• Assist in content creation for digital and printed brochures.

Assisting Participants:

• Serve as the first point of contact for participant queries.
• Provide onboarding and logistical/technical support throughout the programme.

Financial Administrative Support:

• Support the Project Manager and Financial Administrator with invoicing and recordkeeping.
• Track budgets, facilitate procurement, and monitor tender opportunities.

Documentation & Quality Assurance:

• Maintain partner records and programme documentation.
• Support programme close-out processes and gather participant/faculty feedback

Minimum Requirements:

• NQF level 6 (A relevant 3-year qualification)-Business Administration, Administrative Information Management, Public Management plus
• Three (3) years’ relevant experience at Secretary/ Research Administration Experience/ Departmental Administrator Assistant level that includes exposure to the following programme administration, learning management system course development administration (i.e Brightspace, Learnworlds)
• Financial Administration using an institutional system (i.e ITS, iEnabler, HEDA/MIS)
• Experience with social media content development and/or email campaigns is advantageous.
• Academic and Training Programme Administration
• Stakeholder engagement and communication
• Digital office administration
• Financial and procurement support.

Essential Knowledge and Skills:

• Knowledge of Instructional Design for Executive Development Programmes or Short Learning Programmes.
• Intermediate to advanced proficiency in managing online learning platforms.
• Working knowledge of Adobe Suite design tools
• Basic skills in Canva or similar platforms, social media scheduling, and content planning.
• Advanced digital literacy MS Word, Excel, Outlook, PowerPoint, Google Docs/Sheets, and online tools like Canva or Forms.
• Skilled in using Sharepoint
• Intermediate to advanced proficiency in managing online learning platforms.
• Understanding of budgets, invoices, procurement workflows, and record-keeping.
• Professional writing, interpersonal skills, ability to interact with diverse stakeholders.
• Strong organisational skills for time management, scheduling, multi-tasking across projects.Advanced digital literacy MS Word, Excel, Outlook, PowerPoint, Google Docs/Sheets, and online tools like Canva or Forms.
• Skilled in using Sharepoint
• Intermediate to advanced proficiency in managing online learning platforms.
• Understanding of budgets, invoices, procurement workflows, and record-keeping.
• Professional writing, interpersonal skills, ability to interact with diverse stakeholders.
• Strong organisational skills for time management, scheduling, multi-tasking across projects.

Deadline:5th December,2025