To promote, develop and transform arts, culture, museums, and heritage and languages services in order to contribute to nation building, good governance, social cohesion, moral regeneration and human capital development. To improve the quality of life of all South Africans through the development, transformation and promotion of sustainable sport and recreat...
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Deputy Director: Administrative Support and Co-Ordination
A three-year National Diploma (NQF level 6) or Bachelor’s Degree in Administration or equivalent qualification related to the field.
A minimum 5 years of experience in Administrative Support and Co-ordination environment, of which 3 years must be at an Assistant Director level (Junior Management). A valid driver’s License (except for persons with disabilities).
DUTIES :
Manage the administrative and coordination activities within the office of the executive authority.
This would, inter alia, entail the following: Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority, compile correspondence, submissions and cabinet memoranda as required, study, edit and comment on submissions to be submitted to the executive authority for consideration, manage the procurement and maintenance of equipment and administer the budget in the office of the Executive Authority’s, manage logistical support in the office of the Executive Authority’s, develop, implement and maintain a filing system for the office of the executive authority, manage the registry of the office of the Executive Authority’s and ensure that documents are classified in accordance with the MISS prescripts and are handled in accordance with their classification. Liaise with internal and external role players with regard to matters relating to the portfolio of the Executive Authority.
This would, inter alia, entail the following: Brief the Head of Office on matters with regard to the executive authority’s portfolio on the agenda of Executive Council, liaise with Senior managers in the institutions within the Executive Authority’s portfolio and co-ordinate the activities of the Executive Authority’s office. Render support service to the Executive Authority.
This would, inter alia, entail the following: Manage the distribution of memorandum to Executive Authority, manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees and keep record of decisions of Executive Council and alert the Head of Office and executive authority of actions to be taken and due dates. Supervise employees.
This would, inter alia, entail the following: General supervision of the employees in the office of the executive authority, quality control of the work delivered by supervisees, advise supervisees with regard to all aspects of the work, serve as the formal disciplinary authority with regard to supervisees and ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
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