Documentation and Configuration Management Administrator at Schauenburg Systems

JOB PURPOSE
Responsible for control of company documents, storage, cataloging and retrieval of documents. Maintain the integrity of working documents and update documentation when revised.

MINIMUM REQUIREMENTS

• Matric
• Diploma in documentation control
• Computer skills (MS Office package);
• ISO 9001:2015 Standard requirements
• CM Basic Training will be advantageous.
• Good Documentation Control

RESPONSIBILITIES
Documentation Control

• Follow established processes and procedures as approved for the Configuration Management functions
• Register Product /Project numbers, Document Numbers, Form Numbers, Change Proposal Numbers, Change Order Numbers in an Excel Spread Sheets and latter register all of these Numbers in a Software Program Database
• Perform data management linking documents to items for impact analysis that is to be used in the Technical Review meetings.
• Register Change Proposals and compile an impact analysis of change for input to Technical Review Meetings. Arrange Technical Review meetings and compile Agenda’s for these meetings. Must compile Minutes of Technical Review Meetings.
• Control of Batch certificates and linking to DigiSol QM

CM Implementation Functions

• Participate in Implementation Board Meetings representing Configuration Management
• Must understand Product Breakdown Structures and how to build structures in the applicable PDM tool.
• Understand the Fit, Form Function rule with Part/Numbering / Bin Numbers.

CM Status accounting

• Generate Reports on Baseline Documents for Products, Projects and Administration function and submit the reports to the applicable personnel.

CM Verification and Validation Functions

• Verify that all change tasks are completed, verify that change are made and submit changes into the Configuration Management database.
• Ensure that the Configuration Management Process are strictly followed for data to be 100% correct before entering information into the Software Program Database
• Enter updated documents into the Configuration Management Database and ensure that all links to Items, People, Material, Systems and Projects are maintained.

CM Audit Functions

• Perform Functional and Physical Audits on documentation and products

COMPETENCIES

• Excellent communication skills, both written and verbal
• Self-Discipline
• Good at document control
• Very neat, organised, and methodical.
• Attention to detail
• Good reporting skills
• Able to motivate others to improve the quality of their work
• Able to explain findings clearly
• Good organizational skills and a methodical approach to work the ability to prioritize workloads and meet deadlines
• Advantageous with Experience with ISO Quality, Documentation and CM Requirements