Employee Accountant at Astron Energy (Pty) Ltd.

Responsibilities (but not limited to):

Concur System Administrator : Maintain Concur system : Internal Controls, Escalations and Compliance :

• Ensure that all card data claims are processed timeously in Concur
• Maintain ageing analysis – follow up & resolve non claimed vouchers to ensure adherence to archiving policy
• Liaise with bank in terms of card queries – must understand card/banking relationships and impacts and effects of card data transactional downloads
• Review, monitor & resolve claims not submitted for approval to relevant supervisors/managers
• Review, monitor & resolve Concur claims submitted and not approved
• Analyze deficient claims according to Policy585, investigate and resolve
• SME on CONCUR application & processes – guide & support all levels of management, employees etc. on understanding & compliance on various Corporate Policies, especially Policy 585
• Assist managers in terms of guidance/query resolution on business expense
• Ensure compliance as regards regulatory documentation for VAT, Income Tax etc. substantiation
• Guide employees regarding correct usage of Concur system (compliance).
• Act as  local Concur Helpdesk – maintain Concur helpdesk by supporting employees regarding all Concur queries, including technical support (registration etc.)
• Liaise with all levels of management for query resolution, advice and support
• Be a SME in terms of familiarity with Concur systems
• Must have a sound understanding of interface modules between HR and Concur and Concur and SAP. Included here is the need to be familiar with general ledger account codes and cost center structures and hierarchies  

Perform reconciliations

• Provide monthly advice and perform reconciliations
• Track and investigate all corporate cards provided to employees and repayments by employees
• Escalate balances on Card Accounts to next level where not resolved within 30 days
• Advise and escalate where necessary. Facilitation regarding appropriate collection thru salary action
• Maintain control spreadsheets to monitor and control
• Reconcile general ledger accounts pertaining to the above to ensure monthly control compliance requirements met as per ARRS
• Ensure that corporate card on banks arrear reports are actioned timeous, disputes resolved.

Process adjustment entries :

• Process adjusting entries where incorrect usage of Corporate card occurs
• Prepare and process adjusting journals relating to employees where incorrect master date used (includes error batch processing emanating from Concur via  FCM and Standard Bank
• Process accrual adjustments where necessary
• Ensure employee control accounts (sub-ledger) balance to general ledger

Prepare Vendor Direct Payment Requests

• For Standard Bank within specified dates and monitor
• Reconcile prepayments through selected vendors regarding travel requests; investigate anomalies and pursue to resolution

Required Qualifications and Skills:

• Bachelor's Degree in Accounting
• Uses clear and concise oral / written communication skills - develops and utilizes network, facilitates and coordinates communications with various contacts and takes a consultative position to fulfill control duties
• Able to gather and interpret diverse source documents to ensure proper accounting of more complex transactions
• Strong analytical skills - uses awareness of expected results in the preparation and review of entries, statements, or reports; identifies, analyzes, and resolves routine variances and discrepancies
• Strong technical knowledge - utilizes advanced knowledge of Microsoft suite of PC application and tools to be able to efficiently process, manage, and present data; utilizes systems knowledge to be able to eliminate unnecessary complexities in own desk
• Must have the propensity to work in a proactive, results-oriented, and customer-focused environment

Application deadline:

• 27 August 2025