Jobs at Astron Energy (Pty) Ltd.

• Reporting to the Reliability & Maintenance (R&M) Manager who is on the Refinery Leadership Team, provides comprehensive administrative technical support to the Refinery R&M Leadership team.
• Provides comprehensive administrative technical support to the Refinery R&M Leadership team
• Supports improvement of information processing and reporting services
• Supports management of R&M Manager’s calendar
• Arranges access for and meets guests
• Makes travel arrangements for the R&M Manager.
• Prepares slide decks for meetings, classes, conferences, etc. for the R&M Manager.
• Assists R&M Manager with Travel and Entertainment claims and queries (T Card)
• Assist R&M Leads with tracking of strategic action items
• Management of office stationery supplies and office equipment
• Administers overtime, standby & KM travel claims for R&M and team according to the overtime rules.
• Incumbent will provide R&M Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance register
• Will be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rules
• Assists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises R&M Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.
• Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules.
• Facilitates submission of monthly performance statistics for R&M department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goals
• Has knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document information
• Maintains up to date records of all R&M staff, including contact details and broader whereabouts
• Works with the R&M supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees
• Manages the department's website, coordinates the populating and updating of the website. Supports R&M team in ensuring CDMS documentation is updated
• Performs developmental function to support during turnarounds
• Perform basic notifications and material reservations on SAP Systm
• Holding building owners accountable for seating arrangements and general hygiene and condition
• Facilitates R&M Performance Management sessions twice a year
• Facilitates quarterly townhalls and prepares presentation decks
• Supports manpower process

Professional Qualification and Certifications:

• Minimum Matric / NQF 4 plus proven experience in similar role.
• Preferred qualification: N.Dip (NQF 5) or other appropriate tertiary certificate, Degree or equivalent.

Knowledge and skills:

• Proficiency in MS Office Software applications
• Strong Planning and Organizing Skills
• Good interpersonal skills and can work with people from different backgrounds and cultures.
• Learning & adaptability

Advantageous qualities:

• Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity
• Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities

Application deadline:

• 30 August 2025

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• Supporting enterprise value chain function with value-driven analysis.
• This role provides actionable insights to enhance profitability, manage risks, optimise working capital, and improve forecast accuracy through integrated business planning (IBP), data analytics, and predictive modelling. It actively partners with various functions to support informed, data-driven decision-making in a dynamic business environment.
• Conduct in-depth financial performance analysis, leveraging market indicators and performance metrics to identify trends, gaps, and opportunities.
• Assess the integrated value chain to uncover initiatives that protect and enhance enterprise value.
• Monitor working capital trends and cash flow drivers, offering early warnings and actionable recommendations.
• Deliver insights to leadership on margin management, cost efficiency, earnings performance, and working capital optimization.
• Partner with trading and risk teams to evaluate pricing models, hedging strategies, and exposure management.
• Support long-term strategic planning and capital investments through comprehensive financial modelling.
• Guide channel optimization, pricing, and hedging decisions to enhance value and mitigate risks across volume, revenue, margin, and profit streams.
• Provide focused financial support for monthly integrated business planning (EBM) and S&OP processes.
• Drive monthly forecasting and annual business planning activities.
• Utilize advanced analytics and predictive models to support risk-informed decision-making and outcome forecasting.
• Analyze profitability at customer, product, terminal, and value chain levels to identify improvement opportunities.
• Conduct ad hoc financial analysis and reporting aligned to business leadership priorities.
• Collaborate with business and support teams to review portfolio profitability and implement initiatives for margin, volume, and working capital enhancement.
• Evaluate performance metrics to uncover strengths, weaknesses, and threats, supporting teams in addressing performance gaps.
• Champion initiatives to enhance reporting processes, systems, and data integrity.

Professional Qualification and Certifications:

• Tertiary Qualification (Bachelors or National Diploma) in Commerce, Accounting, Business Administration
• CA(SA)/ CIMA qualification
• Financial modelling and/or data analysis certification advantageous

Work Experience:

• 5+ years work experience in a financial or management reporting role.
• Oil and gas, agriculture, mining, manufacturing and/or FMCG experience highly advantageous.

Application deadline:

• 25 August 2025

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• Develop and execute unified brand strategy to ensure consistent positioning across all touchpoints, enhancing customer and stakeholder experience.
• Drive integrated, end-to-end (360°) communication strategies that build trust, credibility, and industry leadership across key markets, communities, and the petrochemical sector.
• Build and maintain strong relationships with government and external stakeholders to align business objectives with relevant policy, regulatory frameworks, and broader socio-economic priorities such as transformation and the energy transition.
• Leverage data and insights to inform strategy, track performance, and improve the efficiency and impact of corporate brand initiatives.
• Strengthen the company’s crisis communication capability to protect brand reputation and maintain stakeholder confidence.
• Shape and drive advocacy messaging influences public perception, policy, and stakeholder alignment.
• Develop and lead a high-performing team to effectively execute strategic brand and stakeholder engagements.
• Develop a stakeholder engagement strategy, including media, government, communities, and industry bodies.
• Oversee proactive reputation building initiatives and crisis communication responses.
• Serve as a spokesperson or support spokespersons with consistent, on-brand messaging.
• Support sustainability and ESG communication as part of the company’s reputation strategy.
• Lead on the development and integration of Corporate Identity (incl.  values, ambition, purpose, promise)
• Partner with EXCO to embed brand thinking in other business functions.
• Own and enforce brand guidelines and corporate identity standards across the business.
• Manage creative agency partnerships, including performance, cost, and innovation.
• Oversee brand budgeting to ensure effective allocation of resources and cost control.
• Conduct regular brand audits and training to support brand consistency.
• Establish clear governance frameworks, communication protocols, and performance metrics to manage expectations and monitor progress.
• Build a high-performing team that shows a bias for action and consistently delivers business results.
• Cultivate a values-driven, performance-focused culture.
• Drive transformation, diversity, and inclusion within the team.
• Build a track record of delivering excellent results across the business.
• Lead audience segmentation and persona development to deepen relevance and connection.
• Integrate brand tracking, analytics, and social listening into decision-making.
• Monitor cultural, digital, and industry trends to ensure relevance and agility in execution.
• Drive a culture of testing, learning, and optimisation in brand and communication efforts.
• Apply best practices in traditional and digital media to deepen audience engagement and impact.

Professional Qualification and Certifications:

• Bachelor’s degree in a relevant field (e.g., Marketing, Communications, Business Administration, Political Science); an MBA or equivalent postgraduate qualification is advantageous.

Work Experience:

• 15+ years’ experience in Brand and Marketing, Stakeholder Engagement, Corporate Affairs, and Strategic Corporate Communications, with proven leadership roles, preferably within regulated environments.
• Strategic brand leader with a proven track record of building and evolving strong, purpose-led brands that drive equity, loyalty, and trust across diverse markets.
• Successfully developed and executed enterprise-wide brand and communication strategies that align with business objectives, ensuring consistent, impactful engagement across all touchpoints.
• Deep expertise in stakeholder management, with established relationships across government, regulators, media, communities, and internal audiences.
• Skilled in advocacy and narrative development that shape perceptions, influence public policy, and protect brand reputation in complex socio-political contexts.
• Proven ability to shape and evolve the Employee Value Proposition (EVP) to drive internal brand alignment, culture, and employee engagement.
• Extensive knowledge of Corporate Social Investment (CSI), including the design and delivery of programmes that integrate brand purpose with societal impact.
• Experienced in crisis and reputation management, providing steady leadership and communications counsel in high-pressure situations.
• Strong commercial acumen, with the ability to translate brand and stakeholder strategies into measurable business value.
• In-depth understanding of the South African socio-political and regulatory landscape, with the agility to navigate shifting stakeholder expectations.
• Proficient in traditional and digital media, with a sharp eye for emerging cultural and communication trends that influence audience behaviour.

Knowledge and skills:

• Proven ability to develop and execute brand strategies that align with business objectives, ensuring consistency, relevance, and competitiveness in the market.
• Creative, proactive, and agile, with a strong drive to deliver impactful outcomes in dynamic environments.
• Skilled in analysing market trends and consumer insights to inform data-driven brand and communication strategies.
• Experienced in managing brand budgets effectively and optimising spend for maximum ROI.
• Demonstrated ability to lead cross-functional teams and influence stakeholders at all levels across the organisation.
• Strong capability in enforcing brand standards and ensuring alignment with corporate identity and governance frameworks.
• Excellent verbal and written communication skills, with the ability to craft clear, compelling narratives that inspire and influence.
• Sound judgement and a collaborative, 'learn-it-all' mindset that embraces growth and feedback.
• Resilient and adaptable, with a proven ability to thrive in fast-paced, changing environments.
• Self-starter with a results-oriented approach and a strong focus on execution and accountability.

Application deadline:

• 26 August 2025

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Responsibilities (but not limited to):

Concur System Administrator : Maintain Concur system : Internal Controls, Escalations and Compliance :

• Ensure that all card data claims are processed timeously in Concur
• Maintain ageing analysis – follow up & resolve non claimed vouchers to ensure adherence to archiving policy
• Liaise with bank in terms of card queries – must understand card/banking relationships and impacts and effects of card data transactional downloads
• Review, monitor & resolve claims not submitted for approval to relevant supervisors/managers
• Review, monitor & resolve Concur claims submitted and not approved
• Analyze deficient claims according to Policy585, investigate and resolve
• SME on CONCUR application & processes – guide & support all levels of management, employees etc. on understanding & compliance on various Corporate Policies, especially Policy 585
• Assist managers in terms of guidance/query resolution on business expense
• Ensure compliance as regards regulatory documentation for VAT, Income Tax etc. substantiation
• Guide employees regarding correct usage of Concur system (compliance).
• Act as  local Concur Helpdesk – maintain Concur helpdesk by supporting employees regarding all Concur queries, including technical support (registration etc.)
• Liaise with all levels of management for query resolution, advice and support
• Be a SME in terms of familiarity with Concur systems
• Must have a sound understanding of interface modules between HR and Concur and Concur and SAP. Included here is the need to be familiar with general ledger account codes and cost center structures and hierarchies  

Perform reconciliations

• Provide monthly advice and perform reconciliations
• Track and investigate all corporate cards provided to employees and repayments by employees
• Escalate balances on Card Accounts to next level where not resolved within 30 days
• Advise and escalate where necessary. Facilitation regarding appropriate collection thru salary action
• Maintain control spreadsheets to monitor and control
• Reconcile general ledger accounts pertaining to the above to ensure monthly control compliance requirements met as per ARRS
• Ensure that corporate card on banks arrear reports are actioned timeous, disputes resolved.

Process adjustment entries :

• Process adjusting entries where incorrect usage of Corporate card occurs
• Prepare and process adjusting journals relating to employees where incorrect master date used (includes error batch processing emanating from Concur via  FCM and Standard Bank
• Process accrual adjustments where necessary
• Ensure employee control accounts (sub-ledger) balance to general ledger

Prepare Vendor Direct Payment Requests

• For Standard Bank within specified dates and monitor
• Reconcile prepayments through selected vendors regarding travel requests; investigate anomalies and pursue to resolution

Required Qualifications and Skills:

• Bachelor's Degree in Accounting
• Uses clear and concise oral / written communication skills - develops and utilizes network, facilitates and coordinates communications with various contacts and takes a consultative position to fulfill control duties
• Able to gather and interpret diverse source documents to ensure proper accounting of more complex transactions
• Strong analytical skills - uses awareness of expected results in the preparation and review of entries, statements, or reports; identifies, analyzes, and resolves routine variances and discrepancies
• Strong technical knowledge - utilizes advanced knowledge of Microsoft suite of PC application and tools to be able to efficiently process, manage, and present data; utilizes systems knowledge to be able to eliminate unnecessary complexities in own desk
• Must have the propensity to work in a proactive, results-oriented, and customer-focused environment

Application deadline:

• 27 August 2025

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• The Project Cost Analyst / Cost Engineer serves as the subject matter expert in project cost engineering, providing comprehensive cost engineering services to Refinery Capital Projects portfolio.
• Portfolio includes small, minor to major projects at various project life-cycle stages. Cost Engineering support involves reviewing, guiding and assisting project managers in managing of project cost budgets, forecasts, reporting, and control to ensure projects stay within approved project budget and business plans.
• The role also focuses on performance measurement, governance reporting, coordination of G&A (General & Administration) and Operational & Capital business planning.
• LPS Stewardship: Effectively manage health and safety risks by actively participating in the LPS program. This includes proactively identifying opportunities for safety improvements and implementing necessary changes within the project control department and refinery wide. Furthermore, individual must be dedicated to completing all mandated compliance training in alignment with Astron Energy’s organizational standards.
• Cost Reporting: Collect, gather, and analyse cost data from different sources to create complete detailed cost reports for small, minor and major capital projects. Ensure all cost data entered into the reporting system is accurate and complete. Provide regular project cost updates including TIC cost curves for project teams, project sponsors and management for review. Lastly, they keep records of all cost reports and related communication.
• Project Cost Forecasting: Develop and update comprehensive project cost forecasts, with inputs from project managers, financial teams, and stakeholders to gather necessary information and ensure forecast accuracy. Analyse project data and make visible trends and issues, impacting project budget. Monitor and track the total installed cost (TIC) against the baseline budget and estimates to ensure financial targets are met.
• Cost Control: Provide Support to project teams on all cost control queries relating to project portfolio, including but not limited to budget transfer, contingency drawdowns, raising purchase orders, purchase order amendments, foreign payments, etc.
• Change Management: Collaborate regularly with project managers to ensure that all changes and modifications made to the project in comparison to the baseline budget are recorded on the Project Trend Register, accurately reflecting project changes.
• Invoice Tracking and Accruals: Ensure timely processing and approval of vendor invoices, prepare and record accruals for expenses incurred but not yet invoiced, and reconcile invoices and accruals with the company's financial records for accuracy. Work closely with the finance and procurement teams to support smooth operations and maintain organized documentation of all related transactions.
• Performance Measurement: Monitor project performance through established measurement frameworks. Gather, analyse, and interpret performance data to identify trends and forecast future project costs. Share these insights early in the project lifecycle to enable project managers to implement risk mitigation strategies proactively
• G&A (General & Administration) Co-ordination:  Annually, coordinate with the finance team to finalize the General & Administrative (G&A) calculation. Conduct a study to determine the amount of time refinery staff dedicate to projects by gathering feedback from team leads. Apply a percentage of time spent on projects to the labour burden to allocate costs appropriately. Use this rate across all capital expenditures to account for the salaries of permanent staff.
• Business Planning Process: Collaborate with the Refinery Capital Planning and Finance teams to develop accurate inputs for annual Capex and Opex business plans. Review and analyse business plan outputs, providing constructive feedback to project teams and departmental leaders to enable effective monitoring, control, and continuous improvement.
• Governance Reporting: Prepare presentation slides for Governance meetings depicting status of Capital Expenditure for capital projects.  Develop a Capex forecast versus business plan report for capital projects, and monitor the expenditure status of small, minor, and major projects. Identify and highlight any projects that are behind on their spend targets.
• Opex Budget Monitoring and Reporting: Coordinate with TSD team leaders to develop the Opex Business Plan. Continuously monitor and evaluate TSD Opex monthly, identifying and flagging any deviations from the plan for prompt corrective action.
• Become Cost Engineering Expert for Refinery Capital Projects: Stay informed and up to date with the latest trends and AACEI (Association for the Advancement of Cost Engineering International) standards and best practices in cost engineering. Serve as an instrumental team member, providing specialist cost engineering advice and guidance to Refinery Capital Projects Teams.
• Strive for Continuous Improvement: Continuously improve project controls department procedures, tools, and templates used in cost engineering to enhance accuracy, efficiency, and consistency across all projects.
• Provide Innovative Solutions: Continually investigate advanced computer models, artificial intelligence and digital tools to enhance cost engineering support for Refinery capital projects. Provide innovative and modern tracking tools for cost engineering to complete projects within budgets
• Provide Training and Skills Transfer: Provide training to project teams on cost engineering methodologies, tools, and templates. Offer guidance and mentorship to junior staff to enhance their skills and facilitate knowledge transfer.

Core Elements of Job

Key Performance Indicators

Financial Perspective

• Monthly project cost reports
• Project tracking to achieve CPI > 1
• Achieve 90-110% forecast accuracy

Customer Perspective

• Providing effective dashboards and management reports to enhance effective decision making by project managers and Refinery Leadership

Business Excellence

• Continuous improvement of project control procedures, tools and templates to simplify and improve end-user experience.
• Successful rollout of new tools or templates

People Management

• Project Control awareness and training for Refinery capital project teams.

Relationships / Contacts / Communication

Who (internal & external) and Why (purpose of communication) and how often?

Internal

• Capital Projects Project managers and engineering teams- continuous inputs for project expenditure updates
• Technical Services Department Leads, Refinery Leadership and capital planner- monthly reports to provide updates of projects costs to make informed business decisions
• Finance, procurement, contracting teams – liaise with teams to provide key project inputs and cost information
• Project Control team – peer to peer group discussions and knowledge transfer

External

• EPCM, EC’s, external contractors and suppliers- for tracking and reporting project expenditure

Minimum Professional Qualification and Certification required:

• Graduate of any of the following: B Tech or BSc Quantity Surveying, B Tech, B.Eng. or BSc Engineering, B Tech or B. Com Accounting or any other finance- or business-related tertiary qualifications Required.
• Certified Cost Professional (CCP) with the Association for the Advancement of Cost Engineering International (AACEI) preferred.

Work Experience:

• Minimum 5 - 10 years’ experience in large-scale project environment with project controls and financial controls exposure required.

Knowledge; skills and competencies:

• Understanding of cost engineering principals (AACEI)
• SAP and Ariba Software proficiency
• Power BI will be an advantage
• Microsoft Office suite (experienced to intermediate / advanced level)
• Build relationships engage collaboratively with internal and 3rd party stakeholders
• Analytical Skills and anticipate / forecast pinch points
• Effective report writing and presentation skills
• Capital Portfolio Reporting

Application deadline:

• 30 August 2025