Event Coordinator at University of Stellenbosch Enterprises (Pty) Ltd

About the job

Job goals/purpose:
Coordinate events for CECO clients as instructed by CECO Division Heads, from inception to completion. Events should be orchestrated with attention to detail, impeccable taste, and finesse as well as attention to the client and guest experience. This position will also contribute to the sales team’s promotional activity plan and share in the responsibility for achieving revenue targets.
MAIN RESPONSIBILITIES

• Organise and attend prospective customer site visits
• Event management across various disciplines- sport, arts, entertainment, academic, conferencing and MICE
• Keep excellent financial and operational records
• Establish, build, and optimise customer and supplier loyalty
• To be fully conversant in the event budget

ADMINISTRATION & EVENT MANAGEMENT
• Plan and implement small - large scale events from start to finish
• Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunity and conversion
• Effectively manage the calendar, keep all necessary stakeholders informed of upcoming events
• To work with other divisions in CECO, other business units in Factory 209 and all internal environments in Stellenbosch University
• To ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations
• To act as the first point of contact for all event and facility rental enquiries
• Involvement in PR and media management
• Involvement in Event Operations from booking staff to ensuring all events are compliant under National, local and SU regulations
• Event staff procurement, management, and facilitation of renumeration
• 3rd party suppliers onboarding and management

GENERAL
• Support SU and CECO vision and mission
• Establish Strong relations throughout the sport industry including but not limited to Maties Sport, industry suppliers, potential customers, potential sponsors etc