Events and Engagement Coordinator Mr Price Group at Mr Price Group

Job Description

• This person will be responsible for overseeing and managing the execution of all programme activities of the foundation. This role requires a strategic, innovative, and collaborative thinker with strong people and project management skills and a passion for community development and social impact. 

Responsibilities
Events Management and Coordination:

• Plan and execute foundation events including graduations, workshops, and celebrations
• Develop detailed event plans, timelines, and budgets
• Coordinate logistics including venue, catering, equipment, and materials
• Manage event suppliers and service providers
• Ensure compliance with health and safety regulations
• Coordinate staff and volunteer participation in events
• Maintain event documentation and post-event reporting

Stakeholder Engagement:

• Support relationship building with key stakeholders
• Coordinate engagement activities with beneficiaries, MRPG associates and donors
• Manage relationships with supported NGOs and community partners
• Facilitate donor engagement programs
• Coordinate site visits for donors and partners
• Maintain stakeholder database and engagement records
• Support partnership activation initiatives

Communications Support:

• Assist in developing event communications
• Coordinate event invitations and RSVP management
• Support internal communications initiatives, and contribute to newsletter content
• Manage event-related social media content
• Create post-event communication pieces

Budget Management:

• Manage event budgets and expenses, supported by Finance team
• Track engagement activity costs to ensure breakeven or positive return on events
• Source and negotiate with eventing suppliers
• Process event-related invoices, supported by Finance team
• Maintain financial records, ID cost-saving opportunities, and report on budget utilisation

Project Management:               

• Coordinate multiple events simultaneously
• Manage event project timelines, with tracked deliverables and deadlines
• Coordinate cross-functional teams
• Maintain project documentation, and report on project progress/ completion
• Identify and manage risks, engagement risks related to events

Volunteer Management:     

• Coordinate volunteer recruitment, and develop volunteer briefing materials
• Manage volunteer schedules, and provide on-site volunteer coordination
• Track volunteer participation, and collect volunteer feedback
• Maintain volunteer database

Brand and Compliance:

• Ensure brand consistency in events
• Maintain compliance documentation, and maintain quality standards
• Follow foundation protocols, and adhere to safety regulations
• Protect stakeholder privacy, and support risk management

Team Collaboration:                             

• Support Communications team initiatives
• Coordinate with Programme teams
• Liaise with Operations team
• Brief external stakeholders
• Participate in team meetings
• Share best practices, and support team objectives
• Professional Development:                                                                                 
• Stay current with event trends
• Learn new engagement tools, and develop technical skills
• Attend relevant training, and build professional network
• Share knowledge with team, and contribute to innovation

Qualifications

• Bachelor's degree in Events Management, Public Relations, Marketing, Communications or related field. Diploma in Project Management advantageous. 
• Valid driver's license.   
• Minimum 2 years events coordination experience. Demonstrated experience in Corporate or NGO event management, stakeholder engagement, budget management, project coordination, content creation, social media management, and volunteer coordination. Experience in education sector events, CSI or foundation experience, community engagement, digital event management, media relations, photography and basic videography, database management 
• Technical knowledge: Event management principles and practices, project management methodologies, basic photography and videography, social media platforms and best practices, content creation and storytelling, basic design software (Canva, Adobe), Microsoft Office Suite proficiency. Industry Knowledge, Understanding of CSI landscape, basic knowledge of education, skills development and entrepreneurship sectors, corporate foundation operations, event safety regulations, POPIA compliance requirements, and basic marketing principles    
• An understanding of project management tools, liaison practices, time management and strong communication protocols.