Events Co-Ordinator - Pretoria at IIE Rosebank College

Key Performance Area:

Planning and Coordination of Events:

• Plan and coordinate events as per the national calendar
• Update campus specific events onto the national calendar
• Determine and define the requirements per event to inform planning
• Source venues and suppliers for events
• Market the event and coordinate invitations and RSVPS
• Coordinate events and manage them within the budget supplied
• Manage the event on the day to ensure a seamless delivery
• Arrange for photos to be taken to document events
• Build relationships with entities ensuring that safety and OHS requirements are met at venues, making sure students and staff enjoy the event overall
• Compile a closeout report relating the success and lessons learnt from the event

Staff Communication Coordination:

• Implement the campus communication strategy and student support calendar
• Compile communications for departments as per requirements
• Distribute communications to all relevant parties
• Determine and select the correct communication channels
• Track and check that communications have been received where possible
• Ensure different departments meet the standard communication protocol
• Compile and distribute specific staff communications as required by the campus

Stakeholder and Student Communication Coordination:

• Compile all relevant communication for students as per the communications strategy and the student calendar
• Log and action all communication with students
• Distribute communication to students increasing awareness of what is happening from a campus perspective on the different communication platforms (website, app, CAMS, SMS etc.)
• Post photos and details of events that have occurred

Management of Social and Communications Committee:

• Manage the Student Council Social and Communication portfolio
• Work with the head of the student council and relevant stakeholders to plan and coordinate social committee and sub-committee meetings and events
• Provide training and guidance on event planning and logistics to the social committee
• Oversee the social committee event planning and execution

Education:

• NQF Level 7 Qualification – Degree in Communications / Events Management / Public Relations / Corporate Communications.

Work Experience:

• 2-3 Years Experience in Event Management