Executive Assistant - Cape Town HQ-ZAF at PepsiCo

Responsibilities

What we’re looking for:

• Diary Management & setting up meetings
• Event Management
• Catering for in-office meetings
• Travel Arrangements
• Procurement process (Payments PO’s)
• Vendor management and liaison
• Submission of expense claims for Snr Exec
• External stakeholder management
• Presentation consolidation
• Ad-hoc Excel reporting
• General administration
• Stationary management
• Facilities management
• Logistics for corporate visitors
• Minutes of meetings (by exception)
• Technical review and care of formal external/internal communication, and use of the correct letterhead
• Procurement process (Payments PO’s) for team
• Vendor management and liaison for team

Qualifications

What will qualify you for the role:

• 3yr Tertiary Qualification / Secretarial Qualification
• Excellent administration & organizational skills
• Excellent report writing skills
• Meticulous Document management
• High degree of computer literacy: Power Point; Excel & Word, SAP
• Professional Minute taking of Executive Meetings
• Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO /Senior Vice President
• Minimum 5 conference & events management experience as per PA experience
• Experience as an Executive Assistant to 2-3 Senior Directors Simultaneously