Executive Assistant Graduate Programme at Tych Business Solutions

RESPONSIBILITIES:

• Coordinate all logistics for AI Edge and custom Edge sessions, including venue bookings, pre-event setups, RSVP tracking, and post-event follow-ups to ensure warm leads are progressed promptly
• Manage HubSpot communications and forms to support accurate and timely client engagement workflows
• Maintain and manage distribution lists, event invitations, and attendee confirmations across all Edge-related activities
• Create and distribute registration and feedback forms to support session quality and lead management
• Ensure team members have appropriate access to tools such as Microsoft Copilot, coordinating with relevant internal teams as required
• Research and track conference and external event opportunities relevant to the South African market, including speaker slots, panel opportunities, and sponsorship options
• Coordinate Quantium’s participation in external conferences such as Joburg DataFest and Africa Tech Festival, managing logistics for attending team members
• Support LinkedIn content creation by coordinating with team members and clients to source content, as required by the broader content pipeline
• Coordinate the overall calendar for Group Executive (GE) visits to South Africa, including dinners, lunches, and social events aligned to visit schedules

REQUIREMENTS:

• Ideally should have some experience in an executive assistant, events coordination, or office management role
• Strong organisational skills
• Excellent written and verbal communication skills, with a confident and professional manner
• Strong attention to detail and a proactive approach to identifying and resolving issues
• Ability to work collaboratively across a distributed team in a fast-paced, commercial environment
• Experience supporting senior leaders or executive teams is advantageous
• Relevant tertiary qualification in Business Administration/ Communications