Executive Assistant to CEO at Clarins Group

Main Responsibilities

• Provide general administrative support to the CEO 
• Assist with a variety of office projects and processes.
• Liaise with all teams on behalf of the CEO
• Coordination of digital diaries for CEO & Executive Team
• Acting as the point of contact between the executives and internal or external colleagues
• Making International & domestic travel arrangements for the Executive Team
• Co-ordinate all International visitors' SA travel arrangements, their diaries & accommodation.
• Researching and conducting data to prepare documents for review and presentation
• Compile the monthly GM report for Paris
• Organising meetings and booking internal and external meeting rooms
• Checking and approving all credit cards for the CEO and the CEO's direct reports
• Approving expenses on Work Day for CEO direct reports.
• Ensuring the retailer salary invoices are in line with our Blue Print
• Planning the company conference, social & office events.
• Writing and posting articles on Clarins Inside
• Oversee the collection of CSR data from the different departments. 
• Upload the data collected and supporting documents onto the Global CSR platform.
• Attend the CSR Global meetings online in Teams regarding the CSR collection and updates and inform the CEO of any changes.
• New employee CSR induction
• Prepare the CSR Strategy up to 2025. 
• Point of contact for B-Corp.
• Arrange the following events that fall within the CSR bracket:
• Earth Day
• Wellness Day (with Discovery Medical Aid)
• Mandela Day (with Save the Children)
• Woman's Day
• Heritage Day

Candidate Profile:

Education & experience:

• PA Diploma/Certificate
• At Least 5 years PA experience, of which at least two years working with staff at director/executive level.

Computer Skills:

• Full working knowledge of Microsoft Office products, particular skills needed on Excel & PowerPoint