Executive Assistant at Vodafone Global Enterprise

Role Purpose/Business Unit:

• Manage the business administration and project support function within the offices of the 3 x  Managing Executives and serve as the primary point of contact for this office.

Your responsibilities will include:

Administrative Support

• Real time email management and prioritisation
• ME’s message management and telephone screening
• Guest reception
• Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
• Prepare, review, proofread and edit documents prepared for the MEs signature
• Ensure that the ME’s are well prepared for meetings
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirements
• Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
• Draft and complete reports that may require input from all departments and is presented to the Executive
• Provide assistance and support to the ME’s Direct Reports

Budget and Expense Management

• Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
• Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
• Ensure that tax invoices and receipts are collected for payment purposes
• Expenditure to be reconciled in accordance with source and reference data
• Process reconciliations and payments within turnaround time
• Process expense reports
• Budget transfers

Travel Management

• Manage all travel for local and international trips
• Prepare the ME’s itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

Event Management

• Event management for all functions hosted by the ME’s office for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.    

Project Management

• Carry out specific projects and related research
• Work with project teams
• Project coordination on demand

Staff Wellbeing & Health and Safety

• Wellbeing of staff, ensure working environment is conducive to the pressures of Finance Department

The ideal candidate for this role will have:

• Matric
• Relevant Secretarial certificate / Diploma essential
• Project management qualification advantageous 
• Minimum of 5 – 8 years secretarial experience  which includes:
• a minimum of 3 years experience as an Executive PA supporting an Executive Director in a listed company
• a minimum of 3 years working in a (BU) related environment
• Project management experience

Core competencies, knowledge, and experience:

• Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of IT/Telecommunications environment (advantageous)
• Financial administration experience
• Knowledge of SAP EVO (advantageous)
• Project management and project coordination
• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication and ability to communicate on all levels
• Excellent interpersonal skills
• Ability to pay attention to detail
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines
• Ability to work independently
• Results orientated and self-motivated
• Forward thinking and proactive
• Ability to execute multiple activities simultaneously
• Ability to problem solve and handle conflict situations
• Ability to work closely with FD & MD Office and their respective support structures.

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications: 22 October 2025