Executive Coordinator - Fixed Term Contract at Komatsu Mining

Job Specification (not totally inclusive):

• Arranging domestic travel schedule and reservations as needed, including expense reimbursement for local travelling;
• Liaising with service providers to obtain the best possible price and to negotiate special rates for direct bookings;
• Answering phones and direct all incoming calls to appropriate party promptly and efficiently;
• Management of office stationery and replacement as and when replenished;
• Maintenance call outs for broken components/machines or faulty electrical appliances;
• Monitoring and responding to incoming communications/enquiries to Director’s office including phone calls and walk ins if unable to resolve refer to relevant parties to address;
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
• Maintain records of decisions and ensure action items are clearly recorded for the further action;
• Assisting Directors with all required internal and external communication and preparations for departmental monthly meetings; and
• Providing support in arranging departmental strategy meetings and other offsite gatherings.

Minimum Skills required:

• Qualification/certificate in office management or related field is required;
• A minimum of five years’ experience in an administrative support role, preferably at the senior management level;
• Must have proven experience in coordinating and managing corporate events;
• Must have statutory/secretarial knowledge (minutes, resolution etc);
• Ability to compose and edit written materials, translation experience is a plus;
• Excellent computer skills; proficient or advanced skill in Microsoft Office Suite; and
• Must have driver’s license and own transport.

Behavioural Competencies required:

• Excellent written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally;
• Ability to balance conflicting priorities and meet deadlines in a fast-paced quickly changing environment;
• Must have high degree of professionalism and judgement with the ability to maintain a high level of confidentiality; and
• Attention to detail, with the ability to maintain a high level of accuracy.