Executive Personal Assistant (Africa Data Centre) at Liquid Intelligent Technologies

Key Performance Area

Effective management of all matters relating to the day to day running of the CEO’s Office.

• Proactively assist the CEO and complete all administrative tasks timeously.
• Manage the allocation of stationery monthly and ensure adequate supply is available to the Department.
• Advise and support the CEO on matters requiring personal attention, with associated deadlines and prepare relevant documentation.
• Manage travel arrangements for the CEO and Exco team

Effective time and diary management.

• Coordinate the scheduling of meetings and appointments on behalf of the CEO and Exco memebers  to ensure effective diary management.
• Evaluate invitations (internal and external) within the scope of diary management and take appropriate action in respect of responding (where necessary) on behalf of the CEO.
• Coordinate the Department’s annual calendar.

Document and engagement process, management and support to the CEO

• Monitors and responds (if necessary) to incoming e-mail, mail and phone calls on behalf of the CEO and Exco members and determines the level of priority.
• Undertakes tasks to ensure a high level of administrative support is provided to the CEO and Exco members
• Ensure records are filed in a manner that ensures easy accessibility and retrieval as required.

Organise meetings and ensure that all logistical requirements are in place.

• Coordinate and provide materials and general support to the CEO and Exco members for all meetings (including presentations) as required.
• Collate all information from internal or external functions to help the CEO and Exco members in meeting preparations.
• Preparing agendas; attending meeting, taking minutes, tracking actions to closure
• Provides high-level support by conducting research, preparing statistical reports and handling information requests

Requirements

Formal Qualifications Required

• Matric
• Diploma: Office Administration or related qualification

Job Related Experience Required

• Minimum 3-5 years' experience as an office manager / secretary

Job Related Knowledge Required

• Ability to always act with highest levels of integrity
• Interaction with EXCO members
• Possesses strong analytical skills enabling complex issues to be rapidly understood and a range of potential solutions to be developed.