Executive Personal Assistant at GBS

Key Responsibilities:

• Efficiently manage daily schedules for the executive team, including coordinating calendar appointments across the business.
• Oversee and arrange travel logistics for executives and management, including hotel accommodations, transportation, and related travel activities.
• Process expenses and maintain associated controls, including credit card transactions.
• Organize team communications, correspondence, and internal and external events.
• Coordinate and facilitate meetings, workshops, and corporate events.
• Serve as the primary liaison between senior management and employees, interacting with both internal and external stakeholders.
• Perform general office administration and coordination tasks as needed.
• Process purchase requests via the Auto Pilot System.

Act as Personal Assistant to the Group CEO - additional responsibilities include:

• Arranging personal appointments, such as medical visits for the CEO or family members.
• Organizing local and international travel arrangements, including flights and accommodation bookings, and liaising with service providers as necessary.
• Handling payments and purchases as requested and coordinating with his personal banker as needed.
• Supporting the CEO in facilitating the executive team to ensure organizational objectives and business operations are effectively achieved.
• Contributing to the improvement and maintenance of internal processes that support senior leadership across the company.

Minimum Requirements:

• At least 3 years’ experience in a similar role or in an administrative role reporting directly to senior or executive management.
• Proficiency in MS Office and other office productivity tools, with the ability to quickly learn new software and systems.

Behavioral Competencies:

• Excellent written and verbal communication skills to convey information professionally, promptly, and accurately.
• Strong attention to detail and quick at spotting errors in documents, data, and correspondences.
• Efficient with managing time, prioritizing tasks, and streamlining workflows to meet deadlines.
• Highly resilient and capable of adapting to changing circumstances, unexpected challenges, and the executive’s evolving needs.
• Collaborative team player, willing to take initiative and contribute to the success of the executive team.
• Positive interpersonal skills, fostering constructive working relationships across all levels of the organization.