Executive Secretary at eThekwini Municipality

Job Purpose    

• To provide secretarial and organizational support to the Director and Deputy Heads.

Key Responsibility Areas    

• Maintains a diary on behalf of each of the Director and Deputy Heads.
• Keeps the management informed of pertinent issues.
• Arranges workshops, meetings, conferences and other ‘gathering’ of people on behalf of the management.
• Undertakes administrative arrangements for travel for the management.
• Types letters, reports and other documents as instructed by management.
• Facilitates access and contact between the management and staff of the relevant division.
• Maintains a system of incoming and outgoing mail.
• Undertakes research for the Director.
• Undertakes related assignments.

Competencies    

• Written Communication
• Oral Communication
• Planning & Organising
• Influencing
• Attention to Detail
• Ethics & Professionalism
• Organisational Awareness
• Use of Technology
• Data Processing & Analysis
• Interpersonal Relationships
• Resilience
• Cognitive Ability

Essential Requirements    

• Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
• Valid motor vehicle driving license
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements    

• Diploma (NQF Level 6) in Secretarial studies.
• 3 Years relevant experience.