Facilities/Health & Safety Officer at eMedia Investments

Description

The individual in the role is required to develop, implement and improve health and safety plans, programmes and  procedures in the workplace and ensuring compliance with relevant health and safety legislation. The individual in the role would also be required to supervise a facilities team.

Reporting to the Manager: Administration and Facilities, the key performance areas include but are not limited to: 

Health and Safety Management

• Ensuring that the buildings are maintained and operated according to the communicated/ legislative standards which includes and not limited to the Occupational Health and Safety Act.
• Implementing eMedia’s Occupational Health and Safety (‘OHS’) plans and strategies.
• Ensuring implementation of compliance with the OHS Act and OHS policy and procedures.
• Developing and implementing Disaster Management and/or Recovery Plan.
• Educating employees on safety related accountabilities and awareness.
• Identifying and testing work areas for potential accident and health hazards.
• Recording and reporting hazards, accidents, injuries and health issues within the workplace.
• Facilitating the investigation of accidents and unsafe work conditions, study
• possible causes and recommending remedial action.
• Compiling, overseeing and updating the OHS and visitor registers.
• Planning and coordinating emergency procedures (fire drills and first aid).
• Arranging, attending and making recommendations at monthly OHS meetings and OHS committee meetings.
• Administering and submitting all Injury on Duty (IOD) claims on behalf of the eMedia Group.
• Ensuring that all contractors on the premises have valid contracts and compliance documents and/or certificates to carry out their scope of work.
• Ensuring that Health and Safety Representatives have been adequately trained to perform their duties.
• Ensure that all Health and Safety records are kept up to date and that incidents and events are reported to the Manager: Administration and Facilities.

Facilities Management

• Overseeing the monitoring and operation of the CCTV systems, Access Control and associated equipment in the Control Room.
• Maintaining of CCTV systems, both on a proactive and reactive basis.
• Scheduling third-party contractors associated with maintenance of office equipment, general building repair and maintenance services (i.e., pest control, first aid supplies, Medication-Assisted Treatment (MAT) services, HVAC maintenance, electrical services, plumbing services, plant room and/or any other contractor / service required).
• Coordinating routine maintenance of all facilities / premises in the Johannesburg, including but is not limited to buildings, furniture, equipment, gardens, and grounds.
• Coordinating renovations to interior/exterior surfaces, fixtures, and fittings.
• Monitoring of contractors and ensuring that that work assigned has been completed timeously.
• Sourcing of and maintaining suitable suppliers.
• Responding timeously to operational emergencies and ensuring to report any incidents to the Manager: Administration and Facilities.
• Monitoring, checking and ensuring that all firefighting equipment is inspected and serviced, in line with the stipulated regulations and/or legislation.
• Ensuring that facility lock-up procedures are adhered to.

Adherence and Reporting Management

• Drafting all Company Health and Safety policies and/or procedures and ensuring that the policies are reviewed and approved before implementation.
• Ensuring that safe working procedures are developed and implemented.
• Ensuring that planned task analysis of all safe working procedures are carried out.
• Ensuring that all hygiene assessments are completed and where applicable ensuring that the correct approved inspection authorities are made use of.
• Ensuring that the electrical installation is covered in terms of all certificates of compliance.
• Continually monitoring the Health and Safety Management System to ensure that the Company is adequately covered.
• Inspecting the premises to identify issues of non-conformance.
• Preparing relevant Health and Safety reports as required.

Stakeholder Relationships

• Building, supporting and maintaining interpersonal and team relationships to ensure stable working environment and achievement of team objectives

Requirements

• A National Diploma in Facilities / Health and Safety / Safety Management is essential. 
• A minimum of 3-5 years experience in a Facilities and Safety Management.