Facilities Manager - Boksburg at Empact Group

 Key performance areas                                                                                                            

Site Management

• Supports the bid design and build of any new business within the infrastructure portfolio within the scope of the role
• Implements mechanisms to stay abreast of issues impacting on facilities
• Develops project plans and schedules, and assesses the execution
• Produces weekly, monthly, and quarterly management reports as required by Regional
• Implements and ensures compliance with client policies and
• Manages relationships with all stakeholders including but not site client, suppliers and Empact group.
• Ensure operational effectiveness with minimal disruption to
• Ensures all work undertaken conforms to the Health and Safety Act and complies with National Building
• Ensures First Aiders and Fire Marshals are appointed and trained following
• Ensures cleaning staff efficiency on-site at all times and manages cleaning routines
• Coordinates the repairs and replacements of all office
• Supervises all outsourced facilities

Contractor/Vendor Management

• Assists Senior Management with the identification of suitably qualified contractors/vendors as determined by the business operational
• Conducts Progress & Performance reviews with contractors/vendors at the regional
• Oversees the contractor’s conformance to the client`s contracts and
• Assigns, monitors, and coordinates assignments (plan and organize work).
• Resolves conflicts with minimal or no disruptions to overall daily
• Ensures all escalations regarding contractor/vendor performance/non-performance are escalated to the line

Project Management

• Ensures accuracy and completeness of information submitted to management on projects to avoid delays.
• Prepares and distributes information and statistics for Management and client reports from
• Develops alternative processes and procedures to improve and expedite time frames, cost, and
• Communicates daily with contractors on progress and conducts weekly progress meetings

Budget Management

• Validates and approves all contractor/vendor quotations and invoices
• Manages all payments requests and ensures that payments are facilitated within contractual time frames.
• Implements measures to ensure accurate accruals and payments of utility
• Monitors the budget to ensure efficiency and effectiveness of operation while staying within budgetary limits.
• Plans, estimates, controls and administers the yearly costs/budgets
• Tracks progress in terms of requisition and payment process, invoice and requisition history, and payments made vs. payments outstanding

Document Management

• Reviews and approves contractor
• Ensures all documentation information
• Keeps records (hard copy and electronic) of all permits, and
• People Management

Leadership

• Leads by example in living the values of the organization
• Ensures the department is fully equipped to handle the workload and distribute workflow
• Coaches to ensure a full understanding of consequences of errors
• Creates an environment that fosters teamwork and co-operation amongst team members
• Communicates effectively, building and maintaining relationships
• Ensures consistent compliance to company policies and procedures, corporate governance, and relevant legislation

Attraction & Selection

• Ensures appropriate staffing and action accordingly
• Identifies need for the creation of the position and forward recommendation to direct manager and HR
• Ensures appointments are in line with EE targets/strategy
• Selects and places candidates in terms of agreed recruitment and selection process
• Retention
• Develops and empowers people, recognizing and rewarding value-added performance

Training and Development

• Continually strives to up-skill and motivate staff through effective leadership, mentoring, coaching performance improvement, and the creation and implementation of individual development plans
• Monitors implementation of training needs as per individual development plans
• Career Pathing and Succession Planning
• Identifies, manages, and develops talent

Performance Management

• Sets direct reports quantitative and qualitative performance objectives and ensures individual performance objectives are in place and reviewed to meet organizational and individual needs
• Ensures bi-annual performance reviews take place with direct reports, identifies poor performance, and takes proactive measures to implement improvement

Education and experience required:

• Grade 12 with at least a commerce/business management qualification
• At least 5 years experience in facilities or property management
• At least 3 years industrial site experience
• 5 years hard services, technical management experience
• Good understanding and experience of Safety, Health, Environment, and Quality
• Operational experience at management level
• Experience in managing technical and non-technical staff
• Working knowledge of equipment, materials, and supplies used in facilities management
• Driver’s License is required