Facilities Manager at Excellerate JHI

Main purpose / objective of the position:

• The manager is responsible for the proper and profitable functioning of his department.
• Delegate work to subordinates that can be competently carried out by them, whilst retaining responsibility for the standard of work delivered by them.
• To manage and maintain the level of service for each client / contract within the set area of the region.
• To carry out and execute all works that cannot readily or competently be carried out by the subordinates.
• The manager is accountable to the “The Owner of First Property Technical Services” or any other as designated by him for the quality and quantity of work performed.
• The manager is accountable for the effective operation of his department.
• To submit reports, as required, in this regard to “The Owner of First Property Technical Services” or any other as designated by him on a daily or other agreed time-period basis.
• The manager is responsible for the proper and profitable functioning of his Department.
• To delegate work to subordinates that can be competently carried out by them, whilst retaining responsibility and accountability for the standard of work delivered by them.
• Accountable for the profitability of the division.

Decision making authority:

• Per approval framework. Training would be required to take decisions of a general nature from which specific judgment can be made to meet a new situation not yet encountered.

Experience / Education:

• GR12 or equivalent and at least 5 year’s relevant experience in regional and national facilities management. 

Skills required:

• Technical Skills.
• Administrative Skills.
• Communication Skill.
• Proactive Skills.
• Technical Qualification.
• Management Skills.

Knowledge required:

• Switchboard, General layout of the campus/buildings, Policies & Procedures.

Competencies required:

• Ability to complete the task within the framework provided.
• Ability to diagnose problem areas.
• Repair the same timeously.
• Ability to form part of a team.
• Ability to complete task.
• Meet the required Monthly and Annual Profit / Turnover Targets on a continuous and ongoing basis.
• Meet the Required needs of the Clients in terms of Reports and Communication.
• Meet the needs of the Overall Job Description as set out about.
• Ability to ADD value to the Business on a continuous basis.
• Being a Team player and fitting in with the overall needs of the business for the good of the clients.
• Improved business opportunities put forward monthly.

Responsibilities:

• Ensure that his department’s core business “maintenance, repairs and installations” are being carried out to industry-recognised standards.
• Ensure that his department’s “Service work” is also carried out in accordance with the standards as directed from time to time as well as to meet the clients requirements at all times.
• Prepare reports for the client, generated from the service exception work orders.
• Attach the reports to motivations for the exception repair work required - Ensure follow up – obtain order numbers.
• Timeously prepare budgets for MEP Technical Services as well as the clients.
• Timeously obtain quotes for the proposed abnormal work and submit motivations accordingly – follow up and submit reports to “The Owner of Aqua Air” or any other as designated by him.
• Obtain costs and prepare quotes for tender requirements.
• Manage Department Income and Expenditure.
• Ensure Job cards are processed timeously.
• Ensure jobs are inspected and approved at handover stages.
• Building inspections on plant and equipment every 3 months.